Project Administrator

Averro; Monticello (AR); On-site; USD 37,000 - 40,000; Full time

Job summary

Averro is seeking a Project Administrator to support a large capital project. The role covers project accounting, procurement, cost control, and administration, working closely with management, procurement, construction teams, contractors, and vendors.

The successful candidate will be highly organized, detail-oriented, and comfortable handling invoices, SAP transactions, cost tracking, forecasting, and accruals in a fast-paced environment.

Qualifications

• 3–5+ years of relevant experience in project administration or cost control.
• Strong Excel skills and SAP experience preferred.
• Experience with invoices, purchase orders, accruals, forecasts, and cost tracking.
• Ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication with project teams.

Responsibilities

• Review and audit contractor/vendor invoices and coordinate approvals with project management.
• Prepare invoices for payment and complete SAP service entries and goods receipts.
• Create/support purchase requisitions and purchase orders and assist with vendor setup.
• Maintain project invoice, milestone-payments, and equipment-tracking records.
• Maintain forecast information including adjustments, commitments, and ETC.
• Assist with month-end accruals and reconciliation of non-PO costs.
• Support SAP Workcycle and resolve blocked invoices.
• Coordinate project meetings and maintain action-item logs.
• Provide general administrative support as project needs evolve.

Skills

Excel proficiency

Project accounting

Attention to detail

Communication skills

Education

Accounting/Finance degree

Tools

SAP

ERP systems

Job description

Job Type: Contract (through December 31, 2027)

Pay Rate: $27–$29 per hour

Position Overview

We are seeking an experienced Project Administrator to support a large capital project. This role provides hands‑on project accounting, procurement, cost‑control, and administrative support, working closely with project management, procurement, construction management, contractors, and vendors.

The ideal candidate is highly organized, detail‑oriented, comfortable working with financial information, and able to independently manage invoice processing, SAP transactions, project cost tracking, forecasting, accruals, and administrative activities in a fast‑paced project environment.

Key Responsibilities

• Review and audit contractor/vendor invoices and coordinate approvals with project management.
• Prepare invoices for payment and complete applicable SAP service entries and goods receipts.
• Create/support purchase requisitions and purchase orders and assist with vendor setup and procurement activities.
• Maintain project invoice, milestone-payment, and equipment‑tracking records.
• Maintain project forecast information, including account adjustments, commitments, remaining balances, and estimate‑to‑complete reviews.
• Assist with month‑end accruals and compilation/reconciliation of non‑PO project costs.
• Support sales‑and‑use‑tax assessment and related documentation.
• Monitor SAP Workcycle and Blocked Invoices - follow up on outstanding items.
• Coordinate project meetings, prepare meeting minutes, and maintain action‑item logs.
• Maintain organized project records and provide general administrative support as project needs evolve.

Qualifications

• 3–5+ years of relevant experience in project administration, project accounting, accounts payable, procurement support, construction administration, or project cost control.
• Strong Excel skills and demonstrated ability to maintain detailed financial and project tracking information.
• Experience with ERP/procurement systems; SAP experience strongly preferred.
• Experience reviewing invoices, purchase orders, commitments, accruals, forecasts, or other project cost information preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills with the ability to work effectively with project managers, contractors, vendors, procurement, and accounting.
• Experience supporting a capital construction, manufacturing, engineering, or industrial project preferred.

Education

• Preferred: Associate or bachelor’s degree in Accounting, Finance, Business Administration, Construction Management, Project Management, or a related field.
• Relevant hands‑on project accounting or construction administration experience may substitute for formal education.