Project Administrator

Aston Carter; Mojave (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

401(k)

Life insurance

Disability insurance

HSA

Transit benefits

Employee assistance program

Paid time off

Job summary

Aston Carter seeks a Project Administrator for a 6-month contract onsite in Mojave, CA. You will coordinate site logistics, manage facilities, and provide essential admin support for a major energy infrastructure project.

Typical hours are 8 AM–5 PM, with a pay range of $22.00–$24.00/hr. Ideal candidates have 2+ years of admin or project support experience in construction or industrial settings and strong MS Office skills.

Qualifications

• 2+ years of administrative, office coordination, or project support experience, preferably within construction, engineering, or industrial environments.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and ability to maintain accurate records.
• Excellent verbal and written communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Experience with workforce tracking, vendor coordination, or project reporting is preferred.

Responsibilities

• Coordinate and oversee day-to-day site logistics and support services.
• Manage project facilities and coordinate servicing and maintenance of portable toilets, handwashing stations, shower facilities, laundry services, site trailers, office spaces, security services, and cleaning services.
• Monitor inventory levels and order office and site supplies as needed.
• Serve as a point of contact for vendors and service providers supporting site operations.
• Track daily personnel attendance and workforce counts, and maintain accurate records of site personnel and visitor activity.
• Compile and submit daily workforce reports and other required documentation.
• Assist with maintaining site logs and project records.
• Provide administrative support to the remote Office Administrator and project management team.
• Assist with document management, data entry, filing, and record retention.
• Coordinate meetings, site communications, and distribution of project information.
• Support onboarding activities for new personnel, including site access and administrative documentation.
• Assist with special projects and additional administrative tasks as assigned.

Skills

MS Office

Administrative support

Organizational skills

Communication

Independent work

Education

2+ years admin/coord experience

Tools

Microsoft Office Suite

Job description

POSITION IS A 6 MONTH CONTRACT ROLE TO START!

FULLY ONSITE ROLE IN MOJAVE, CA

Job Title: Project Administrator

Job Description

We are seeking a dedicated and organized Project Administrator to join our team. You will play a crucial role in supporting a major energy infrastructure project by coordinating site logistics, managing facilities, and providing essential administrative support. This position offers a unique opportunity to contribute to the success of innovative infrastructure projects in a dynamic environment.

Responsibilities

• Coordinate and oversee day-to-day site logistics and support services.
• Manage project facilities and coordinate servicing and maintenance of portable toilets, handwashing stations, shower facilities, laundry services, site trailers, office spaces, security services, and cleaning services.
• Monitor inventory levels and order office and site supplies as needed.
• Serve as a point of contact for vendors and service providers supporting site operations.
• Track daily personnel attendance and workforce counts, and maintain accurate records of site personnel and visitor activity.
• Compile and submit daily workforce reports and other required documentation.
• Assist with maintaining site logs and project records.
• Provide administrative support to the remote Office Administrator and project management team.
• Assist with document management, data entry, filing, and record retention.
• Coordinate meetings, site communications, and distribution of project information.
• Support onboarding activities for new personnel, including site access and administrative documentation.
• Assist with special projects and additional administrative tasks as assigned.

Essential Skills

• 2+ years of administrative, office coordination, or project support experience, preferably within construction, engineering, or industrial environments.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and ability to maintain accurate records.
• Excellent verbal and written communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Experience with workforce tracking, vendor coordination, or project reporting is preferred.

Additional Skills & Qualifications

• Experience supporting construction projects, industrial facilities, or job site operations.
• Familiarity with contractor workforce reporting and project documentation.
• Experience working with project management teams and external vendors.

Work Environment

The role is based on an active construction site, requiring the ability to walk throughout the project site and access various work areas as needed. The work schedule is Monday to Friday, from 8 AM to 5 PM. The dress code is business casual.

Job Type & Location

This is a Contract position based out of Mojave, CA.

Pay And Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Mojave,CA. Application Deadline This position is anticipated to close on Sep 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.