Project Administrative Support Specialist

Aston Carter; Wilmington (NC); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Project Administrative Support Specialist for a fully onsite 18-month contract in Wilmington, NC. This role focuses on managing documentation, enforcing established processes, and maintaining configuration management for large capital projects.

You will create and update meeting minutes, reports, and project plans; review documents for accuracy; support communication with team and external partners; and provide general administrative support including data entry and

Qualifications

• Experience supporting capital projects is a plus.

Responsibilities

• Follow and enforce established project management processes to ensure consistency and compliance.
• Create, update, and manage project documentation, including meeting minutes, reports, and project plans.
• Review and proofread documents for accuracy and completeness.
• Maintain and update configuration management databases and systems to track project changes and ensure data integrity.
• Facilitate effective communication between project team members, stakeholders, and external partners.
• Provide general administrative support to the project team, including handling correspondence, filing, and data entry.
• Prepare and distribute regular project status reports and updates to stakeholders.

Skills

Organizational skills

Communication skills

PM software

Attention to detail

Teamwork

Multitasking

Tools

Microsoft Office

Project management software/tools

Job description

Job Description

The Project Administrative Support Specialist will play a crucial role in ensuring the smooth execution of large capital projects. This position requires a detail-oriented individual with strong organizational skills to manage documentation, follow established processes, and maintain configuration management.

Responsibilities

• Follow and enforce established project management processes to ensure consistency and compliance.
• Create, update, and manage project documentation, including meeting minutes, reports, and project plans.
• Review and proofread documents for accuracy and completeness.
• Maintain and update configuration management databases and systems to track project changes and ensure data integrity.
• Facilitate effective communication between project team members, stakeholders, and external partners.
• Provide general administrative support to the project team, including handling correspondence, filing, and data entry.
• Prepare and distribute regular project status reports and updates to stakeholders.

Essential Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Familiarity with project management software and tools
• Attention to detail and accuracy
• Ability to work independently and as part of a team

Additional Skills & Qualifications

• Experience supporting capital projects is a plus

Work Environment

This opportunity is fully onsite in Wilmington, NC. The position is an 18-month contract with the potential to extend or become a permanent role.

Job Type & Location

This is a Contract position based out of Wilmington, NC.

Pay And Benefits

The pay range for this position is $30.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully onsite position in Wilmington, NC. Application Deadline This position is anticipated to close on Sep 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.