Project Production Coordinator

Aston Carter; Crest Hill (IL); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability insurance

HSA

Transportation benefits

PTO

Job summary

Aston Carter is seeking an Operations Coordinator for an onsite, full-time role in Joliet, IL. You will blend office duties with production floor responsibilities, working 8:00 a.m.

– 4:30 p.m., Monday to Friday, and coordinating schedules, materials, and shipments to meet production goals. The role requires 3+ years in operations coordination, strong Excel skills, ERP experience, and excellent communication.

Qualifications

• 3+ years of operations coordination experience in a production/manufacturing environment.
• Advanced Excel skills including pivot tables, VLOOKUP/HLOOKUP, INDEX-MATCH, COUNTIFS, and VBA/macros.
• Ability to work with financial data and numerical information.
• Strong interpersonal and communication skills with internal teams, customers, and vendors.
• Experience with ERP systems in production/operations context.
• Demonstrated ability to manage multiple tasks and coordinate schedules in a fast-paced setting.
• Comfort working with both office functions and production floor operations.

Responsibilities

• Manage job setup by verifying material availability and coordinating with project managers for production readiness.
• Review and distribute production, shipment, and work schedules; coordinate with supervisors on priorities and completion dates.
• Coordinate job-closing with project managers and ensure data accuracy with Quality Control.
• Prepare subcontractor packing slips for accurate documentation and tracking of shipments.
• Monitor daily production labor; audit hours and maintain data accuracy for labor records.
• Update and distribute Production Action Item sheet before weekly meetings for informed decisions.
• Coordinate truck deliveries and provide real-time status updates to the project team.
• Support diverse projects from initiation to completion, meeting milestones and quality standards.
• Perform quarterly/annual inventory cycle counts to improve system data accuracy.
• Provide sales support via information requests and meeting coordination.
• Work with outside sales to develop lead tracking and calendaring systems.
• Track completion, inspection, shipment, and closure of products and jobs in the system.
• Interacts with customers to provide timely, accurate data for successful outcomes.
• Coordinate with internal teams to resolve issues and align production/shipping activities.
• Ensure existing contract orders are accurately updated in the system.
• Maintain customer inventory agreements aligned with requirements.
• Collaborate with customer service, quality, operations, and engineering for problem solving.

Skills

Operations coordination

Advanced Excel

Data analysis

Interpersonal communication

ERP systems

Multitasking

Production knowledge

Tools

Pivot tables

VLOOKUP/HLOOKUP

INDEX-MATCH

VBA/macros

ERP systems

Job description

Work Environment

This is a primarily onsite, full-time role in a manufacturing setting, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The position blends office-based responsibilities with regular time spent on the production floor, offering a hands-on and dynamic work experience.

Qualifications

• 3+ years of operations coordination experience in a production, manufacturing, or related environment.
• Strong Microsoft Excel skills, including experience with pivot tables, VLOOKUP/HLOOKUP, INDEX-MATCH, COUNTIFS, and VBA/macros.
• Ability to work comfortably and accurately with financial data and numerical information.
• Strong interpersonal and communication skills, with the ability to interact effectively with internal teams, customers, and vendors.
• Experience working with ERP systems in a production or operations context.
• Demonstrated ability to manage multiple tasks, coordinate schedules, and maintain accuracy in a fast-paced environment.
• Comfort engaging with both office functions and production floor operations.

Work Environment

This is a primarily onsite, full-time role in a manufacturing setting, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The position blends office-based responsibilities with regular time spent on the production floor, offering a hands-on and dynamic work experience.

Responsibilities

• Manage job setup by verifying material availability and coordinating with project managers to ensure job accuracy and readiness for production.
• Review and distribute production, shipment, and work schedules, and confer with department supervisors to determine work progress, priorities, and completion dates.
• Coordinate with project managers on the job-closing process and collaborate with Quality Control to ensure all data entries are accurate, complete, and properly documented.
• Prepare subcontractor packing slips to ensure precise documentation and tracking of all outgoing shipments.
• Monitor daily production labor, audit reported hours in the system, and maintain high levels of data accuracy for labor and production records.
• Update and distribute the Production Action Item sheet prior to weekly meetings to support informed decision-making and timely follow-up.
• Coordinate truck deliveries as requested and provide consistent, real-time status updates to the project team.
• Support diverse projects from initiation through completion, ensuring all milestones, timelines, and quality standards are met.
• Perform quarterly and annual inventory cycle counts for materials and finished goods to ensure and improve system data accuracy.
• Provide sales support by responding to information requests and facilitating communication through websites, emails, and meeting coordination.
• Work with outside sales on an ongoing basis to develop and maintain a sales, lead tracking, and calendaring system.
• Review, coordinate, and track the completion, inspection, shipment, delivery, acceptance, and closure of products and jobs within the system.
• Interact with customers to process information and provide them with timely and accurate data to support successful outcomes.
• Confer with internal personnel, customers, and vendors to coordinate production and shipment activities, eliminate delays, and resolve issues or complaints.
• Ensure existing contract orders are updated and administered accurately in the system.
• Administer and maintain customer inventory agreements, ensuring alignment with operational and customer requirements.
• Work closely with internal teams, including customer service, quality, operations, and engineering, to solve problems and respond promptly to customer requests and questions.
• Act as a liaison between project managers, production teams, and executive leadership, including leaders, to support strategic and operational alignment.
• Participate actively in a lean, cross-functional organization by collaborating across multiple departments to support continuous improvement and operational efficiency.
• Perform other duties as assigned to support production, sales, and customer service needs.

Job Type & Location

This is a Permanent position based out of Joliet, IL.

Pay And Benefits

The pay range for this position is $30.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Joliet,IL. Application Deadline This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.