Project Administrator

Engineering Consulting Service; Marietta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

ECS Group of Companies is seeking an administrative project coordinator in Marietta, GA to manage proposals, registrations, invoicing setup and project resource coordination. You will help maintain schedules and budgets while mentoring junior staff and ensuring smooth internal communications with clients.

The role requires 2 years of related experience, strong MS Office skills, and the ability to multi-task and meet deadlines in a team environment.

Qualifications

• High school diploma or GED; business degree preferred.
• 2 years of related experience.
• Valid driver's license if driving for ECS.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficiency with MS Office.
• Able to work in teams as well as independently.
• Excellent interpersonal skills.
• Basic decision making and priority setting.

Responsibilities

• Manage administrative tasks for projects, including proposals, registrations, invoicing setup.
• Coordinate project resources, schedules, and budgets.
• Mentor junior staff and support team development.
• Attend project meetings with senior staff and assist resolutions.
• Communicate with clients and external team members.
• Assist in budgeting, invoicing, and collections.
• Prioritize tasks with supervisor guidance to meet deadlines.
• Host or attend project discussions with clients and follow up on reports.

Skills

Oral & written communication

MS Office proficiency

Project coordination

Detail oriented

Team player

Time management

Multi-tasking

Contract administration

Education

High school diploma or GED

Bachelor's degree in Business or related field preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Qualifications

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.