Project Administrator

Kalkreuth Roofing & Sheet Metal, Inc.; Lexington (KY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

Kalkreuth Roofing & Sheet Metal, Inc. is seeking a detail‑oriented Project Administrator to support the Project Management Team on multiple commercial projects.

You will manage electronic files, reviewing contracts, coordinating information from Estimating to Production, and preparing weekly reports.

The ideal candidate has an Associate’s Degree in business, strong Microsoft Office skills, and the ability to multi‑task in a fast‑paced construction environment.

Qualifications

• Associate degree in business or related field.
• Proficient in Microsoft Office applications.
• Experience with electronic record keeping and file maintenance.
• Strong organizational, prioritization, and time management skills.
• Ability to multi-task and work under deadlines.
• Independent thinker and self-motivated.

Responsibilities

• Review and process all incoming contracts.
• Coordinate transfer of information from Estimating to Production.
• Setup and maintain electronic job files.
• Prepare project-related correspondence and distribute weekly reports.
• Coordinate change orders and purchase orders with production and accounting.

Skills

Microsoft Office

Education

Associates Degree in business

Tools

Electronic record keeping

Job description

Calckreuth Roofing and Sheet Metal is one of the nation's largest roofing contractors in the country and strives to maintain a progressive vision for the future. Kalkreuth specializes in complex commercial exterior envelope applications in various markets throughout the country. The company boasts an extensive project portfolio including clients in the automotive, chemical, government, education and healthcare industries. With a wealth of resources and an extensive construction industry network, Kalkreuth has the capabilities to complete any project according to specifications.

Position Summary

The Project Administrator provides administrative support for the Project Management Team.

Duties & Responsibilities

• Review and process all incoming contracts
• Coordinate transfer of information from Estimating to Production
• Setup and maintain electronic job files
• Review and file project correspondence including general correspondence, meeting minutes, schedules, etc.
• Work closely with the production team and accounting personnel for generating and processing change orders and purchase orders
• Prepare all project-related correspondence
• Understand and implement Corporate Policies and Procedures as they relate to project coordination and financial success
• Prepare and distribute weekly reports
• Responsible for all customer close-out documents
• Responsible for obtaining certificates of insurance and bonds per contract and project requirements
• Maintain and order office & breakroom supplies
• Provide effective and timely communication with our satellite offices, coworkers, customers, subcontractors and suppliers
• Perform other duties as assigned

Qualifications

• Minimum of Associates Degree in business-related curriculum
• Proficient in all Microsoft Office applications
• Experienced in electronic record keeping & file maintenance
• Strong organizational, prioritization, and time management skills
• Ability to multi-task and complete assignments under duress
• Independent thinker and self-motivator

Benefits

• Competitive Salary
• Medical, Dental and Vision Insurance
• Disability (Short and Long Term Disability)
• Life Insurance
• 401(k)
• Paid Time Off

Equal Opportunity Employer, including disabled and veterans.