Project Administrator

Kalkreuth-Roofing-; Lexington (KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

Kalkreuth Roofing and Sheet Metal is seeking a Project Administrator to support the Project Management Team in Lexington, KY. The role handles contract review, file setup, and coordination between estimating, production and accounting to ensure timely project delivery.

The ideal candidate holds an Associate's degree in business, is proficient in MS Office, and comfortable managing multiple tasks, documentation, and reports with strong organizational skills.

Qualifications

• Associates Degree in business-related curriculum is required.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with electronic record keeping and file maintenance.
• Strong organizational, prioritization and time management skills.
• Ability to multi-task and complete assignments under pressure.
• Independent thinker and self-motivator.

Responsibilities

• Review and process all incoming contracts.
• Coordinate transfer of information from Estimating to Production.
• Setup and maintain electronic job files.
• Work with production and accounting on change orders and purchase orders.
• Prepare all project-related correspondence.
• Understand and implement corporate policies for project coordination and financial success.
• Prepare and distribute weekly reports.
• Responsible for customer close-out documents.
• Obtain certificates of insurance and bonds per contract and project requirements.
• Maintain and order office and breakroom supplies.
• Provide effective communication with satellite offices, coworkers, customers, subcontractors, and suppliers.
• Perform other duties as assigned.

Skills

MS Office

Record keeping

File maintenance

Organizational skills

Prioritization

Time management

Multi-tasking

Independent thinking

Self-motivated

Education

Associates Degree in business-related curriculum

Job description

Kalkreuth Roofing and Sheet Metal is one of thenation's largest roofing contractors in the country and strives to maintain a progressive vision for the future. Kalkreuth specializes in complex commercial exterior envelope applications in various markets throughout the country. The company boasts an extensive project portfolio including clients in the automotive, chemical, government, education and healthcare industries. With a wealth of resources and an extensive construction industry network, Kalkreuth has the capabilities to complete any project according to specifications.

Position Summary:

The Project Administrator provides administrative support for the Project Management Team.

Duties & Responsibilities:

• Review and process all incoming contracts
• Coordinate transfer of information from Estimating to Production
• Setup and maintain electronic job files
• Work closely with the production team and accounting personnel for generating and processing change orders and purchase orders
• Prepare all project-related correspondence
• Understand and implement Corporate Policies and Procedures as they relate to project coordination and financial success
• Prepare and distribute weekly reports
• Responsible for all customer close-out documents
• Responsible for obtaining certificates of insurance and bonds per contract and project requirements
• Maintain and order office & breakroom supplies
• Provide effective and timely communication with our satellite offices, coworkers, customers, subcontractors and suppliers
• Perform other duties as assigned

Qualifications:

• Minimum of Associates Degree in business-related curriculum
• Proficient in all Microsoft Office applications
• Experienced in electronic record keeping & file maintenance
• Strong organizational, prioritization, and time management skills
• Ability to multi-task and complete assignments under duress
• Independent thinker and self-motivator
• Medical, Dental and Vision Insurance
• Disability (Short and Long Term Disability)
• Life Insurance
• 401(k)
• Paid Time Off

Equal Opportunity Employer, including disabled and veterans.