Project Administrator

Eq Talent Solutions; Houston (TX); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Job summary

Eq Talent Solutions in Houston, TX is seeking a highly organized Project Administrator to support our project management teams on energy and infrastructure initiatives. You will coordinate documents, schedules, expenses, and communications, ensuring accurate records and smooth collaboration with field teams, subcontractors, and clients.

This role emphasizes operational efficiency and precise reporting. A background in business administration and strong MS Office skills are required, with

Qualifications

• Associate degree in Business Administration or related field.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Strong communication, time management, and organizational skills.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers, subcontractors, and clients
• Format and maintain project documents and reporting tools
• Process and track expense reports, invoices, and travel arrangements
• Schedule meetings, manage calendars, and coordinate team communications
• Support onboarding and demobilization of staff; liaise with HR and facilities
• Maintain accurate records using SharePoint, Excel, and other tools
• Distribute meeting minutes, track action items, and update dashboards
• Assist with team logistics, off-site events, and supply inventory
• Perform quality checks on reports and data entries
• Serve as a central point of contact between office, field teams, and external partners

Skills

Office suite

Time management

Organizational skills

Communication skills

Prioritization

Education

Associate degree in Business Administration

Tools

SharePoint

Power BI

Expense reporting systems

Job description

Benefits:

• Competitive salary
• Opportunity for advancement

Project Administrator

Location: Houston, TX

Employment Type: Full-time

Our client is a global leader in engineering and technology, delivering innovative, sustainable solutions across the energy sector. Our expertise spans LNG, hydrogen, ethylene, and low-carbon technologies, helping industries meet the challenges of a changing world. Join a company that’s actively shaping the future of energy.

Role Summary

We’re looking for a highly organized and adaptable Project Administrator to support our project management teams on a variety of energy and infrastructure initiatives. This role is key to ensuring operational efficiency, seamless communication, and accurate documentation throughout the lifecycle of each project.

Key Responsibilities

• Provide administrative support to project managers, subcontractors, and clients
• Format and maintain project documents and reporting tools
• Process and track expense reports, invoices, and travel arrangements
• Schedule meetings, manage calendars, and coordinate team communications
• Support onboarding and demobilization of staff; liaise with HR and facilities
• Maintain accurate records using SharePoint, Excel, and other tools
• Distribute meeting minutes, track action items, and update dashboards
• Assist with team logistics, off-site events, and supply inventory
• Perform quality checks on reports and data entries
• Serve as a central point of contact between office, field teams, and external partners

What We’re Looking For

Minimum Requirements

• Associate degree in Business Administration or related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication, time management, and organizational skills
• Ability to prioritize multiple tasks in a fast-paced environment

Preferred Qualifications

• 2+ years of experience in a construction or engineering setting
• Familiarity with SharePoint, Power BI, and expense reporting systems
• Background supporting field or technical teams

Why Join Us?

Be part of a purpose-driven organization where your skills support impactful projects in energy transition, infrastructure, and sustainability. Enjoy a collaborative culture, opportunities for growth, and meaningful contributions to the future of global energy.