Project Administrator

Grace Pacific LLC; Honolulu (HI); On-site; USD 41,000 - 50,000; Full time

Job summary

Grace Pacific LLC in Honolulu, Hawaii is seeking an accounting coordinator focused on project billing and accounts receivable to support field operations.

You will review aging invoices, process government pay estimates, allocate subcontract costs, post payments, and prepare monthly statements to keep projects profitable. Proficiency with Word, Excel, Outlook, and a Hawaii driver’s license is expected, with at least two years in construction billing or finance.

Qualifications

• 2 years of experience in the construction industry
• Must be able to read and understand contract documents
• Proficient in Word, Excel, and Outlook; 10-key and keyboarding skills

Responsibilities

• Review aged invoice reports to monitor collections and manage accounts receivable.
• Maintain and update contract billings; review billings with engineers, managers, and customers.
• Process government pay estimates and force accounts; process online billings as required by owners or general contractors.
• Allocate subcontract cost and make payments; post payments to accounting software and credit proper invoices.
• Follow up on payments and initiate collections according to department procedures.

Skills

2 years construction experience

Reading contract documents

Communication skills

Keyboarding & 10-key

Education

High school diploma required

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

PRINCIPAL DUTIES

• Reviews aged invoice report in order to monitor collections to control accounts receivable.


• Maintains and updates contract billings: Review billings with internal/external engineers, managers, and customers.


• Processes government pay estimates and force accounts.


• Processes online billings for projects that are required by owner or general contractor.


• Allocates subcontract cost and makes payments.


• Posts payments to accounting software and credits proper jobs invoices.


• Follows up with payments on billing submitted with owners, contractors, and customers.


• Calls customers to follow up on outstanding accounts receivable and initiates collection process in accordance with department procedures.


• Prints out and mails out monthly billing statements in a timely manner.


• Prepares monthly aging reports and sets up meetings with various department managers.


• Responsible for coordinating travel reservations and accommodations company-wide.


• Performs administrative functions: Types various documents as required. Prepares and submits various reports.


• Responsible for creation, implementation, and maintenance of a job cost system to provide project staff the ability to analyze targeted projects and direct costs in order to ensure profitability. Communicates cost data to appropriate managers and supervisors for follow-up.


• Maintains driver files and notifies managers of training, delinquencies and other notifications.

Principal Requirements

Skills/Knowledge:

• Reading: Must be able to read and understand contract documents


• Computer: Strong background in computer applications. Word, Excel, and Outlook. Keyboarding skills sufficient to complete daily tasks in a timely manner and working proficiency with 10-key.


• Licenses: Valid Hawaii driver's license and favorable traffic abstract.


• Education: College Degree preferred; high school degree required


• Experience: 2 years' experience in the construction industry.

EOE / M / F / Vet / Disabled

Salary: $45000 per year