Project Accountant

Truebeck Construction, Inc.; Portland (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Truebeck Construction, Inc. is seeking a Project Accountant to support job cost accounting, accounts payable, subcontractor payment management, and owner billing.

This role serves as a key financial liaison between field operations and accounting, ensuring accurate and timely reporting across assigned projects. You will work with PMs and PXs on contract documents, change orders, lien waivers, and payment applications, maintain project records in GC Pay/Sage, and help close monthly books with

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration with exposure to construction accounting.
• Ability to meet hard billing deadlines, month-end close, and concurrent project reporting cycles.
• Minimum 2–3 years of project accounting experience with GC/CM firms; familiarity with AIA billing formats (G702/G703) preferred.
• CMA or CCIFP credentials are a plus.

Responsibilities

• Support project accounting functions including job cost, A/P, subcontractor payments, and owner billing.
• Maintain project records in GC Pay and other systems; review subcontractor pay apps.
• Monitor billings, variances, and reports; assist with month-end close.
• Coordinate with PMs, PXs, and accounting leadership on compliance and financial matters.

Skills

Communication

Organization

Prioritization

Independence

Detail orientation

Discretion

Collaboration

Education

Bachelor’s degree in Accounting/Finance/Business Administration

CMA or CCIFP

Tools

Sage 300

Timberscan

GC Pay

MS Word

MS Excel

Job description

PURPOSE

The Project Accountant works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial liaison between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects.

PROJECT MANAGEMENT

• Communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, contract modifications, approvals, and additional services related to billing.
• Maintain project-related electronic records, including billings, expenses, subcontracts, purchase orders, preliminary notices, lien waivers and other documents as required by the contract.
• Investigate project variances and submit variance reports to management.
• Generate and distribute regular DART exception reports on receivables to management; elevate outstanding items as needed.
• Prepare ad hoc project analyses for PMs and PXs as requested.
• Work with the accounting team to accurately record GL/SDI entries monthly, per assigned projects.

SUBCONTRACTOR MANAGEMENT

• Obtain, correct, and maintain required billing documents from subcontractors in GC Pay.
• Maintain project accounts in the accounting systems (Sage/GC Pay).
• Work with PMs to review and approve subcontractor pay applications related to assigned projects.
• Process subcontractor check payments and post all cash receipts from Owners.
• Manage the 2nd tier and supplier preliminary notices in conformance with California, Oregon & Washington lien laws, as applicable per assigned projects.
• Procure conditional/unconditional releases, and other documents, as necessary in conformance to company and project‑specific guidelines.
• Communicate with subcontractors to obtain all required documents to complete the pay cycle, including compliance items and executed lien releases.
• Verify subcontractor insurance with Project Coordinator (PCs), union affiliation, and other compliance requirements prior to issuing payments.
• Document and update the list of subcontractors that are out of compliance on a weekly basis and communicate to Accounting Leadership for company distribution.

OWNER BILLINGS

• Work with PMs to generate and process all owner billings in the accounting systems and ensure submission to client.
• Maintain project financials and investigate all project under/over billings.
• Monitor and follow up on outstanding owner receivables; expedite aged items to the Accounting Manager as needed.
• Reconcile owner billings monthly against posted receivables to ensure accuracy and alignment.
• Coordinate and attend monthly pencil draft meetings to align with the Project team on billings.

ADMINISTRATIVE SUPPORT

• Manage multiple projects simultaneously, organizing and prioritizing workload to meet deadlines.
• Provide support and compile information for internal and external auditors, as required.
• Coordinate with Corporate and Field offices to ensure alignment on project financial matters.
• Support project closeout processes, including final lien releases, retention billing, and audit documentation.
• Perform additional duties as directed by Accounting Leadership.

SKILLS AND SPECIFICATIONS

• Intermediate to advanced computer literacy, including strong experience in MS Word, MS Excel, and project accounting software. Sage 300, Timberscan, GC Pay experience is preferred.
• Strong written and verbal communication, listening, and organizational skills.
• Ability to prioritize and work in an environment that has ever changing demands.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Dependable and detail‑oriented, with strong analytical ability, a high degree of integrity, and a commitment to handling sensitive financial information with discretion.
• Strong customer service orientation with a collaborative approach to supporting internal and external teams.

KNOWLEDGE, EDUCATION, AND EXPERIENCE

• Bachelor’s degree in Accounting, Finance, or Business Administration, with coursework or working knowledge of construction project accounting, contract billings, and cost management.
• Demonstrated ability to manage hard billing deadlines, month‑end close, and simultaneous project reporting cycles.
• Minimum 2-3 years of project accounting experience with a general contractor, subcontractor, or construction management firm; familiarity with AIA billing formats (G702/G703) preferred.
• CMA or CCIFP credits a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer, including disabled and veterans.

ACCOMMODATION

If you need an accommodation as part of the employment process, please contact Human Resources at Email: [e-mail].