Project Administrator

Gilder Search Group; Buffalo (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Job summary

StaffBuffalo is partnering with an established construction and contracting organization to hire a Project Administrator in Buffalo. The role supports day-to-day administration, documentation, and project coordination, with a target salary around $55,000 and flexibility up to $65,000 for an exceptional candidate.

The position reports to the Director of Project Management and collaborates with project managers, vendors, subcontractors, and leadership.

Qualifications

• Experience in the construction or contracting industry preferred.
• Procore and BuildOps experience a plus.
• Advanced computer literacy, including Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask while managing shifting project priorities.
• Solid organization and time-management skills.

Responsibilities

• Manage daily project administrative functions, project documentation, contracts, and key paperwork in coordination with project managers.
• Read through contracts, advise on markups, implement contract changes, and elevate matters requiring immediate management attention.
• Process submittals, RFIs, and other job-related correspondence to help projects stay on schedule.
• Coordinate and administer project meetings, including preparing and issuing meeting minutes.
• Collect and analyze project data, report on outcomes, and assist Project Managers with budgeting and regular reporting.
• Work with vendors and subcontractors to compile and process critical paperwork, while overseeing contractor work and reporting variations.
• Provide daily support to the project team as directed by management.

Skills

Microsoft Office Suite

Contract administration

Communication skills

Multitasking

Tools

Procore

BuildOps

Job description

Project Administrator

Overview:

StaffBuffalo is working with an established construction and contracting organization to hire a Project Administrator, with a target salary around $55,000 and flexibility up to approximately $65,000 for an exceptional candidate. This role supports the day-to-day administration and documentation that keep active projects organized and moving on schedule.

Reporting to the Director of Project Management, the Project Administrator will partner closely with project managers, vendors, subcontractors, and leadership. The role includes managing contracts and project documentation, processing submittals and RFIs, coordinating meetings, tracking project information, and supporting budgeting and reporting.

A key part of this position is reading through contracts, advising on markups, and helping implement contract changes. Construction or contracting experience is preferred, and experience with Procore and BuildOps would be a plus.

Responsibilities:

• Manage daily project administrative functions, project documentation, contracts, and key paperwork in coordination with project managers.
• Read through contracts, advise on markups, implement contract changes, and elevate matters requiring immediate management attention.
• Process submittals, RFIs, and other job-related correspondence in a timely manner to help projects stay on schedule.
• Coordinate and administer project meetings, including preparing and issuing meeting minutes.
• Collect and analyze project data, report on outcomes, and assist Project Managers with budgeting and regular reporting.
• Work with vendors and subcontractors to compile and process critical paperwork, while overseeing contractor work and reporting variations.
• Provide daily support to the project team as directed by management.

Qualifications:

• Experience in the construction or contracting industry preferred.
• Experience with Procore construction management software is a plus, and BuildOps experience is also a plus.
• Advanced computer literacy, including Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask while managing shifting project priorities.
• Solid organization and time-management skills.

Benefits:

• Target salary around $55,000, with flexibility up to approximately $65,000 for an exceptional candidate.
• Health, dental, and vision insurance.
• Opportunity to support active construction projects with exposure to contracts, documentation, and project coordination.

The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.