Project Administrative Technician II

Hearns Real Estate Solutions, LLC; Charlotte (NC); Hybrid; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic team as a Project Administrative Technician II, where you will play a pivotal role in supporting project management efforts in the Right of Way industry. This full-time position offers the opportunity to utilize your exceptional organizational and communication skills while managing project documentation and facilitating administrative tasks. With a focus on detail and proactive problem-solving, you will help ensure projects run smoothly and efficiently. Enjoy the flexibility of work-from-home options, while contributing to meaningful public infrastructure projects. If you thrive in a collaborative environment and are eager to make an impact, this role is perfect for you.

Benefits

Flexible work from home options

Core work hours flexibility

Professional development opportunities

Qualifications

• 3+ years of office experience required.
• Proficiency in Microsoft Office Suite and other electronic tools.

Responsibilities

• Manage project documentation and administrative support for the project team.
• Communicate effectively with stakeholders and track project progress.

Skills

Microsoft Office Suite

Dropbox

Deltek-Ajera

Adobe Acrobat Pro DC

SharePoint

Analytical Skills

Attention to Detail

Communication Skills

Multi-tasking

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Tablet

Smartphone

Laptop

Printer

Job description

Qualifications: The Project Administrative Technician II (PAT II) is responsible for the tracking functions and overall administrative support to the Assistant Project Manager (APM) or Project Manager (PM), Right of Way PAT II (ROW) in the implementation and facilitation of assigned projects. The Right of Way industry serves to carry out public infrastructure projects by assisting those property owners impacted by the project, all in accordance with federal and/or local laws and regulations. The PAT II manages project documentation, sets priorities, tracks details/data/information/activities, creates/implements work & travel schedules, assists with various internal and external projects, and contributes to the organization moving forward. This position requires a self-motivated individual with a unique combination of analytical skills, attention to detail, and superb problem-solving skills with a positive can-do demeanor.

Essential Functions:

1. Build, implement, and manage all systems for project team, database management, and project administrative support.
2. Provide detailed account of organized tasks, schedule or checklist for each project to include timelines, priorities, and potential challenges to meeting deliverables.
3. Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines.
4. Effectively communicate with project team by phone, text, email, or in-person to inform on ongoing project updates.
5. Document all communication with landowners (mail, telephone, email, personal visits).
6. Practice attention to detail in review of contracts, databases, and other complex documents.
7. Exhibit drive and initiative through a positive and professional approach in written and verbal communications.
8. Use resourceful multi-tasking and perform duties in a timely manner as assigned.
9. Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Deltek-Ajera, Adobe Acrobat Pro DC, SharePoint, or equivalent and other electronic tools.

Competencies:

1. Excellent written and verbal communication skills.
2. Demonstrated organizational, planning, coordination, tracking, and prioritization skills.
3. Attention to detail and active listening skills.

Work Environment: This job operates in a professional office environment. This role uses standard office equipment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to lift and/or move up to 10lbs.

Expected Hours of Work: This is a Full-Time position with some flexibility in hours. The employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. and work no more than 40 hours each week.

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. Up to 25% Travel is required.

Required Education and Experience:

1. Minimum of three (3) years of office experience.
2. Education: High school diploma or equivalent.

Preferred Education and Experience:

1. Previous experience in administrative support for the Projects or Real Estate/Right of Way field.
2. Associate’s or Bachelor’s degree or equivalent experience.

Additional Eligibility Qualifications:

1. Must be proficient using multiple peripherals, including but not limited to, tablet, smartphone, laptop, printer, etc.
2. Valid driver's license.

Work Authorization/Security Clearance: Must be authorized to work in the United States.

Flexible work from home options available.