Project & Administrative Coordinator - Research Institute

Infojini Inc; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Institute for Addiction Science (IAS) at USC seeks a Project Specialist to coordinate and support institute operations, reporting to the Chief Programs and Communication Officer. You will optimize administrative infrastructure, manage timelines, and promote IAS activities in collaboration with USC faculty, staff, and community partners.

The successful candidate will have experience in administration, strong organizational and interpersonal skills, attention to detail, and a proactive,

Qualifications

• Bachelor’s degree in Public Health or related field.
• At least 2 years of professional experience in an administrative/operational role.
• Excellent verbal and written communication skills.
• Experience in a university environment preferred.
• Proficiency with Microsoft Office is required.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Coordinate and support IAS operational activities.
• Assist with planning, implementation, and evaluation of IAS major initiatives.
• Manage scheduling, coordination, and maintenance.
• Book travel, plan events, order supplies, process invoices & reimbursements.
• Submit scientific manuscripts, copyedit, and maintain social media/online presence.
• Develop an activity catalog of IAS member activities (publications, grants, projects).
• Monitor and support administrative strategies, and draft reports/dissemination materials.

Skills

Project management

Administrative support

Communication skills

Attention to detail

Time management

Team collaboration

Education

Bachelor's degree in Public Health or related field

Tools

Microsoft Office

WordPress

REDCap

Adobe Creative Suite

Workday

Job description

The Institute for Addiction Science (IAS) at USC seeks a Project Specialist to coordinate and support institute operations, reporting to the Chief Programs and Communication Officer. You will optimize administrative infrastructure, manage timelines, and promote IAS activities in collaboration with USC faculty, staff, and community partners.

The successful candidate will have experience in administration, strong organizational and interpersonal skills, attention to detail, and a proactive,