Administrative Project Specialist | Hybrid LA

Talentify; Los Angeles (CA); Hybrid; USD 33,000 - 41,000; Full time

Job summary

Talentify is seeking an Administrative Project Specialist in Los Angeles, CA on a hybrid schedule (in office Mondays, Wednesdays and Fridays). The role supports IAS operations, coordinates initiatives, and assists CPCO in managing timelines, travel, events, invoicing, and communications.

The ideal candidate has a Bachelor’s in Public Health or related field, 2 years of professional experience, strong MS Office skills, and familiarity with WordPress, REDCap, Adobe Creative Suite or Workday.

Qualifications

• Bachelor's degree in Public Health or related field preferred, but not required.
• 2 years of related professional experience.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications.
• Knowledge of WordPress, REDCap, Adobe Creative Suite, or Workday preferred.

Responsibilities

• Coordinate and support IAS operational activities.
• Report to the CPCO and support administration infrastructure and environment.
• Manage project work plans, scheduling, coordination, and maintenance.
• Monitor project statuses, data collection, and timelines; draft reports.
• Assist with travel booking, events planning, invoicing & reimbursements, manuscript submissions, copyediting, social media, and communications.
• Build and maintain an activity catalog of IAS member activities and support dissemination materials.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in Public Health or related field

Tools

WordPress

REDCap

Adobe Creative Suite

Workday

Job description

Talentify is seeking an Administrative Project Specialist in Los Angeles, CA on a hybrid schedule (in office Mondays, Wednesdays and Fridays). The role supports IAS operations, coordinates initiatives, and assists CPCO in managing timelines, travel, events, invoicing, and communications.

The ideal candidate has a Bachelor’s in Public Health or related field, 2 years of professional experience, strong MS Office skills, and familiarity with WordPress, REDCap, Adobe Creative Suite or Workday.