Project Administrator

Engineering Management Student Association (EMSA); Los Angeles (CA); On-site; USD 86,000 - 98,000; Full time

Job summary

The Project Administrator at the University of Southern California Street Medicine Workforce Development and Education supports day-to-day operations, budgeting, reporting, and interaction with funders. This role ensures smooth funding and deliverable execution and interfaces with current and future funders.

Based on the Los Angeles campus with a minimum on-campus presence and some travel, the ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced

Qualifications

• Master’s degree or equivalent combination of education and experience.
• At least 3 years of combined education/experience.
• Doctorate preferred.

Responsibilities

• Assists principal investigator with research objectives and supports planning and scheduling activities.
• Develops and implements operating policies, procedures and systems; ensures documentation and communication.
• Manages project budgets; authorizes expenditures and prepares financial reports; oversees purchasing.
• Develops and administers project-focused training; assesses trainee proficiency.
• Identifies funding sources; drafts proposals; interfaces with funding agencies.
• Plans and implements public relations strategies; prepares press materials and coordinates events.
• Links project operations with other administrative and research functions; resolves inquiries.
• Keeps abreast of developments; maintains professional networks and follows related research.

Education

Master’s degree

Combined education/experience as substitute for minimum

Doctorate

Job description

Project Administrator

Los Angeles, CA

Job ID REQ20180976

Posted Date: 09/24/2026

The Project Administrator position for the USC Street Medicine Workforce Development and Education will support the day-to-day operations of the Workforce Development and Education team in support of the execution of project objectives related to the development of a robust and sustainable street medicine workforce in California and beyond. Under the direction of the Director of Workforce Development and Education, this position will provide essential administrative and quality assurance support to ensure the smooth operations as it pertains to securing and spending funding, executing deliverables, preparing high level reports, and interfacing with current and future funders. The ideal candidate is a person who is detail-oriented, highly organized, and has the ability to thrive in a fast paced environment with professionalism and excellence.

This is a full-time position at the Los Angeles, CA campus with a minimum of three days on campus, based on division needs. Travel is an expected component of this position which may, in rare circumstances, include weekends.

Duties Include, But Are Not Limited To:

• Assists a principal investigator with formulating research objectives. Administers and supports team members in planning, organization and scheduling activities to meet objectives.
• Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties.
• Develops and administers project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares the preparation of financial reports as required. Administers ongoing purchasing activities.
• Develops and administers project-focused training and assesses proficiency or readiness of trainees.
• Identifies funding sources and opportunities. Authors technical proposals and/or works with researchers to develop project proposals. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding.
• Plans, develops and implements public relations strategies. Responds to external requests for information. Develops press releases, newsletters, articles and other types of communications pieces. Plans and participates in meetings, discussion groups and other types of events to promote project visibility. Lectures on behalf of the project.
• Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources.
• Stays informed of developments in the field. Reads pertinent literature, attends meetings and participates in professional associations as appropriate. Establishes an active network of professional contacts. Remains informed of the current status of completed and ongoing research in related areas.

Experience And Qualifications

• Minimum Education: Master’s degree, Combined education/experience as substitute for minimum
• Minimum Experience: 3 years/ Combined educatin/experience as substitute for minimum experiences
• Preferred Education: Doctorate

The annual budgeted salary range for this position is $86,381.13 – $97,634.37. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Master's degree, Combined experience/education as substitute for minimum education. Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience. Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project.

Why Join Us

USC’s central mission is the development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit.

Rooted in LA, USC partners with local communities to uplift education, well-being, and opportunity across Southern California.

Explore the latest stories of impact, innovation, and Trojan spirit shaping USC and the world beyond.