Project & Administrative Coordinator III - Onsite 3 Days

HCSC; Dallas (TX); On-site; USD 25,000 - 52,000; Full time

Job summary

HCSC is seeking an organized Project & Administrative Coordinator III for an in-office role based in Dallas. You will support the Account Management team with travel, events, calendars, and client communications to ensure smooth operations and successful enrollment initiatives.

The ideal candidate balances administrative duties with project coordination, excels at managing multiple deadlines, and maintains a high level of professionalism in a fast-paced environment.

Qualifications

• High School diploma or GED.
• 3 years experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines and prioritize competing demands.
• Strong customer service and relationship management skills.
• Ability to work independently while supporting a collaborative team environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate and manage travel arrangements for Account Management team members, including airfare, hotel accommodations, rental cars, and meeting logistics.
• Prepare, submit, and track expense reports in accordance with company policies and timelines.
• Support the planning, coordination, and execution of Open Enrollment events, client meetings, and benefit education sessions.
• Maintain and manage calendars, meeting schedules, and event coordination for account management leadership and team members.
• Assist with organizing client presentations, materials, meeting agendas, and follow-up action items.
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual meeting setup.
• Track key enrollment, client, and project deadlines to ensure timely completion of deliverables.
• Maintain accurate records, documentation, and filing systems related to client accounts and account management activities.
• Support the creation, distribution, and tracking of client communications and enrollment materials.
• Monitor and assist with procurement of event supplies, promotional items, and meeting materials for client-facing activities.
• Collaborate with internal business partners to support client service initiatives and operational processes.
• Provide administrative support for account management projects, special initiatives, and reporting needs.
• Assist with coordinating training sessions, team meetings, and department events.
• Serve as a point of contact for logistical and administrative requests from Account Managers and leadership.
• Demonstrate strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment.

Skills

Microsoft Office Suite

Organizational skills

Project coordination

Travel coordination

Expense reporting

Verbal and written communication

Multitasking

Independent work

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

HCSC is seeking an organized Project & Administrative Coordinator III for an in-office role based in Dallas. You will support the Account Management team with travel, events, calendars, and client communications to ensure smooth operations and successful enrollment initiatives.

The ideal candidate balances administrative duties with project coordination, excels at managing multiple deadlines, and maintains a high level of professionalism in a fast-paced environment.