Project Administrative Coordinator 1

Kiewit; Abilene (TX); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

Retirement matching

Life insurance

Paid time off

Employee assistance programs

Job summary

Kiewit Industrial District in Abilene, TX seeks a Project Administrative Coordinator to provide on-site administrative support for a major data center construction project, coordinating field operations, subcontractors, vendors, and corporate teams.

The role requires detail orientation, proactive mindset, and experience in construction administration within fast-paced environments; duties include onboarding, compliance records, reports, and office logistics.

Qualifications

• Strong written and verbal communication skills.
• Detail-oriented with excellent organizational skills.
• Ability to work with people at all levels of the organization, including senior leadership.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinate new hire onboarding, orientations, employment documentation, and personnel files.
• Manage I-9, E-Verify, and compliance-related employment records; distribute hiring, benefits, and payroll materials.
• Serve as the primary point of contact for employee inquiries regarding policies and resources.
• Provide administrative support including visitor reception, meeting coordination, data entry, reporting, and SharePoint management.
• Prepare correspondence, presentations, agendas, and meeting materials.
• Manage badge issuance, visitor access, catering, and office logistics.
• Generate and maintain HR and business reports; track and manage project budgets and expenses.
• Perform additional HR and administrative support duties as needed.

Skills

Communication skills

Detail-oriented

Team player

Time management

Problem solving

Education

Bachelor's or associate’s degree related to the role

Tools

Microsoft Office Suite

SharePoint

Job description

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Home District/Group: Kiewit Industrial District

Department: Administration

Employment Type: Full Time

Position Overview

The Project Administrative Coordinator will provide on-site administrative support for a large-scale data center construction project. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.

District Overview

The Kiewit Industrial District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors,including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects.

We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction.

If you’re ready to take on complex, high-impact projects and make a lasting difference in the construction industry, the Kiewit Industrial District is where you can build a career that truly matters.

Location

This position is based on-site in Abilene, TX full-time.

Responsibilities

Coordinate new hire onboarding, orientations, employment documentation, and personnel files.

Manage I-9, E-Verify, and compliance-related employment records.Distribute hiring, benefits, and payroll-related materials.

Serve as the primary point of contact for employee inquiries regarding policies, procedures, and resources.

Provide administrative support including visitor reception, meeting coordination, data entry, reporting, and SharePoint management.

Prepare correspondence, presentations, agendas, and meeting materials.

Manage badge issuance, visitor access, catering, and office logistics.

Generate and maintain HR and business reports.Track and manage project-related budgets and expenses.

Perform additional HR and administrative support duties as needed.

Qualifications

• Prior administrative support experience required
• A bachelor's or associate’s degree related to the role strongly preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

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Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.