Project Administrative Assistant (LSNA-VA)

Jacobs; Virginia (MN); On-site; USD 67,640,000 - 110,208,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Stock purchase plan

Life insurance

Job summary

Jacobs in Richmond, VA is seeking a Project Administrative Assistant to deliver a wide range of administrative and staff project support services, including reporting, document creation and editing, and meeting coordination to help meet client objectives.

The role requires at least 4+ years of administrative experience in engineering or construction, advanced MS Office skills (Word, Excel, Outlook, PowerPoint and Teams), and strong communication with all levels of staff and external partners.

Qualifications

• 4+ years of administrative experience in engineering, construction, or related organization.
• Advanced MS Office skills: Word, Excel, Outlook, PowerPoint, Teams.
• Excellent interpersonal skills and ability to coordinate with internal management, staff, clients and vendors.

Responsibilities

• Provide administrative and staff project support including reporting and document creation/editing.
• Coordinate meetings and manage scheduling.
• Support safety team by maintaining and tracking databases, preparing reports, and other admin tasks.

Skills

Administrative experience

MS Office proficiency

Interpersonal skills

Project coordination

Education

College education preferred

Tools

MS Office Suite

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

As a Project Administrative Assistant on our team in Richmond, VA, you will perform a wide variety of administrative and staff project support services. You’ll be accountable for a host of activities including reporting, document creation and editing, and coordinating meetings. You’ll also support the safety team maintaining and tracking databases, preparing reports, and other administrative tasks. Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.

Here's what you'll need

• At least 4+ years of administrative experience within an engineering, construction or related organization.
• Advanced level computer skills in MS Office Suite Word, Excel, Outlook, PowerPoint & Teams
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Ideally, you’ll also have

• College education or degree preferred
• Experience working with high-level clients, executives, and subcontractors

#Bio/Pharma, #EPCMV, #globallifescience, #Construction, #Engineering

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $49,100.00 to $80,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 12, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.