Project Administrative Assistant

Corbin Consulting Engineers; Hillsboro (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible work hours

Health, dental, vision

401(k) with company match

ESOP

PTO

Job summary

Corbin Consulting Engineers in Hillsboro, Oregon, is seeking a Project Administrative Assistant to join our administrative team and support a range of office operations. The role involves coordinating staff travel, supplies, and general staff needs, reporting to the Administrative Department.

The position offers hands-on collaboration with project managers, engineers, and technicians, with responsibilities including timesheet coordination, budget reporting, meeting minutes, and drafting various

Qualifications

• H.S. Diploma or equivalent with 1–3 years of field experience preferred.
• Experience supporting office operations and staff coordination.
• Proficiency with MS Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Support daily operations and staff needs, including travel, office supplies, shipping, and catering coordination.
• Coordinate staff timesheets and generate Excel project budget reports for management review.
• Assist project managers, engineers, architects, and staff with project facilitation and coordination.
• Prepare meeting minutes and distribute to project teams.

Skills

Communication

Team player

MS Office

Technical writing

Time management

Education

H.S. Diploma

Associate degree preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Bluebeam

Job description

Description

If you are looking to work for a dynamic and growing company performing engineering services for world leaders in the technology and industrial sectors, Corbin Consulting is the place for you. Challenge yourself and have fun working with a team of top performers who have earned a reputation for excellence among their clients and peers.

Department

Administrative

Location

Hillsboro, Oregon

Description

If you are looking to work for a dynamic and growing company performing engineering services for world leaders in the technology and industrial sectors, Corbin Consulting is the place for you. Challenge yourself and have fun working with a team of top performers who have earned a reputation for excellence among their clients and peers.

Work for an employee-owned company that values its people and allows you to shape your future as you help the company continue its relentless growth.

Advantages of working for Corbin Consulting Engineers

• Employees control their career advancement. You will have direct access to key project players, including design managers, discipline designers, and officers.
• Design building systems for leaders in the advanced technology, industrial sector and life sciences sectors.
• Corbin serves a wide variety of clients with a myriad of unique projects and design challenges, providing a variety of working experiences.
• We are not "corporate"; we are an engineering company committed to delivering excellence for our clients.

Summary

We are seeking a full-time Project Administrative Assistant who will report in person for our Hillsboro office and work with a competent multi-disciplinary team of peers with a wide range of experience levels. This is an exciting opportunity to get in on the ground floor of a new office serving industry leaders.

Key Responsibilities

• Support the office staff on daily operations and general staff needs, including handling and coordinating staff travel needs, managing and ordering office supplies, shipping and receiving documents/parcels, and coordinating staff catering.
• Support the accounting department in coordinating weekly staff timesheet submission and generating/formatting Excel project budget reports for management review.
• Support project managers, engineers, architects, and technical staff and provide project facilitation/coordination.
• Prepares meeting minutes for various projects and distributes them to internal and external project team members.
• Draft and proofread a wide variety of project reports, letters and correspondences, proposals, and other marketing materials; type from rough draft, verbal instruction, or independently compose correspondence and reports related to assigned area of responsibility.
• Maintain and update Excel-based project schedules and funding spreadsheets, coordinating with engineering team members, accounting, owners, and contractors to receive and distribute information and updates.
• Take initiative by using professional judgement to independently problem-solve and ensure matters requiring attention are handled appropriately and expediently.
• Monitor accuracy of own work; recognize and correct errors; maintain accurate records; ensure project activities are performed according to expected timelines and meet high-quality standards.
• Assume ownership of given tasks and duties and their corresponding deadlines including overall quality and reach out to team members when roadblocks and other issues arise.
• Perform other related duties as assigned.

Skills, Knowledge and Expertise

• Excellent communication skills and team player.
• Possess basic internet fundamental skill set: perform basic but efficient internet searches.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam.
• Involvement in project activities at any phase in a project’s life cycle.
• Highly organized with a keen eye for detail.
• Capable of managing multiple responsibilities and prioritizing needs.
• Ability to learn quickly and grasp new concepts.
• Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done.
• Excellent technical writing ability.
• Interest in professional growth.

Education and Experience

• H.S. Diploma with 2-3 years of experience in the field or in a related area, or an associate degree with 1-2 years of experience in the field or a related area is preferred.

Benefits

We offer a very competitive compensation package within the engineering consulting industry.

• Flexible work hours.
• Comprehensive medical, prescription, dental, and vision plans.
• 401(k) plan with company matching
• Employee Stock Ownership Plan (ESOP), offering benefits of company ownership through accumulation of available stock in a tax-deferred retirement account.
• Three weeks of Personal Time Off (PTO)
• Eight paid holidays per year.
• Up to $3,000/year in yearly tuition reimbursement for coursework relevant to your position.
• Employer paid Life Insurance & Long-Term Disability.
• Opportunities to learn engineering outside of work, such as lunchtime seminars with industry experts and professional development hour compensation.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without a regard to race, color, sex, national origin, disability status, protected status, or any other characteristic protected by law.