Project Administration Coordinator

iMPact Business Group; Jackson (MI); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Impact Business Group in Jackson, MI is seeking a Project Administration Coordinator for a large-scale utility project. Hybrid work arrangement, onsite 3 days per week, responsibilities include coordinating meetings, training logistics, and stakeholder communications.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across project teams. Experience with IT or business transformation, change management, and tools like SharePoint,

Qualifications

• 3+ years of administrative, project coordination, training coordination, or related experience.
• Strong proficiency with Microsoft Office Suite.
• Experience scheduling meetings and managing calendars.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently and proactively.
• Willingness and ability to learn new skills and take on new responsibilities.
• Preferred Experience: IT or business transformation projects, Change Management or Organizational Change Management (OCM), Enterprise training coordination, SharePoint, Teams, Planner, or Project tools, Utility industry, SAP or ERP projects

Responsibilities

• Coordinate project meetings, calendars, documentation, and action items.
• Support project leadership with administrative and coordination activities.
• Assist with change management and business readiness initiatives.
• Coordinate employee engagement sessions, stakeholder outreach, and feedback collection.
• Support development and distribution of project communications.
• Coordinate training schedules, participant communications, attendance, and learning materials.
• Maintain training records and related documentation.
• Maintain project schedules, trackers, status reports, metrics, and milestone reporting.
• Help ensure timely communication and coordination across project teams and business stakeholders.

Skills

MS Office

Calendar management

Multitasking

Communication skills

Organizational skills

Independent work

Learning agility

Change management

Tools

SharePoint

Microsoft Teams

Planner

SAP ERP

Job description

Project Administration Coordinator

Location: Jackson, MI Work Arrangement: Hybrid, onsite 3 days per week

Our client, a major Michigan utility provider, is seeking a Project Administration Coordinator to support a large-scale project and business transformation initiative.

This role will provide hands-on coordination across project administration, meetings, communications, training, change management activities, and project reporting.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities across project teams and business stakeholders.

Key Focus

• Project and administrative coordination
• Meeting, calendar, and action-item management
• Training coordination and logistics
• Change management and employee engagement support
• Project schedules, trackers, reporting, and documentation
• Stakeholder and leadership communications

What You’ll Do

• Coordinate project meetings, calendars, documentation, and action items.
• Support project leadership with administrative and coordination activities.
• Assist with change management and business readiness initiatives.
• Coordinate employee engagement sessions, stakeholder outreach, and feedback collection.
• Support development and distribution of project communications.
• Coordinate training schedules, participant communications, attendance, and learning materials.
• Maintain training records and related documentation.
• Maintain project schedules, trackers, status reports, metrics, and milestone reporting.
• Help ensure timely communication and coordination across project teams and business stakeholders.

What We’re Looking For

• 3+ years of administrative, project coordination, training coordination, or related experience.
• Strong proficiency with Microsoft Office Suite.
• Experience scheduling meetings and managing calendars.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently and proactively.
• Willingness and ability to learn new skills and take on new responsibilities.
• Preferred Experience: IT or business transformation projects, Change Management or Organizational Change Management (OCM), Enterprise training coordination, SharePoint, Teams, Planner, or Project tools, Utility industry, SAP or ERP projects