Project Coordinator

Impact Business Group; Portage (MI); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Impact Business Group seeks an IT Project Coordinator for a 12-month contract in Portage, MI. The role is hybrid, with on-site duties in Portage and remote work on certain days to support west coast partners.

Typical hours are 8 AM–5 PM, with flexibility for calls outside local time zones. The coordinator will support schedules, trackers, meeting notes, and basic communications to keep projects aligned and on track.

Qualifications

• Supports project team with schedules, status trackers, and meeting documentation.
• Organizes meetings, takes detailed notes, distributes action items to stakeholders.
• Tracks tasks and escalates missed deliverables to project lead.
• Willing to learn project tools such as MS Project, Smartsheet, SAP.

Responsibilities

• Maintains accurate project schedules and status trackers.
• Schedules meetings, takes notes, distributes action items to stakeholders.
• Assists in tracking task completion and escalates delays.
• Learns to use project tools (MS Project, Smartsheet, SAP) to input data.
• Participates in team meetings as note-taker and observer.
• Collects and organizes project information to support status updates.

Skills

Schedule management

Meeting coordination

Note-taking

Cross-functional collaboration

Tools

Microsoft Project

Smartsheet

SAP

Job description

IT Project Coordinator - Hybrid - Portage MI 12-Month+ Contract | 1st Shift | Onsite in Portage MTW, remote ThF. 8AM to 5PM however need flexibility to adjust shift based on calls for our west coast partners.

Our client, a Global Medical Device Manufacturer, has an immediate opening for a Project Coordinator for a 12-month contract. Our client offers results-driven people a place where they can make a difference - every day! You will also have the opportunity to work with other like-minded, self-directed, and detail-oriented Top Talents in an extremely collaborative and professional environment.

Responsibilities:

Technical Responsibilities:

• Supports project team members by helping maintain accurate schedules, status trackers, and meeting documentation.
• Assists with organizing and scheduling meetings, taking detailed meeting notes, and distributing action items to stakeholders.
• Helps track and follow up on task completion across teams, escalating missed deliverables to the project lead.
• Learns to use project tools and platforms (e.g., Microsoft Project, Smartsheet, SAP, etc.) to input and update project data.
• Participates in project team meetings as a note-taker and observer, gradually contributing insights or suggestions.
• Collects and organizes project information from various departments to support status updates and team alignment.
• Supports the preparation of basic project communications such as draft updates, presentations, or summary reports.
• Assists with light data entry or budget tracking under supervision.
• Builds familiarity with project management terminology, tools, and methodologies.

Functional Responsibilities:

• Demonstrates strong attention to detail and a proactive attitude toward assigned tasks.
• Collaborates respectfully with cross-functional team members and supports a positive team dynamic.
• Takes initiative in learning new tools and processes to improve task execution.
• Accepts feedback and uses it to improve performance and understanding of project work.
• Communicates clearly and professionally with team members, asking questions to ensure understanding.
• Keeps track of deadlines and commitments and follows up appropriately to ensure work is progressing.
• Maintains an organized workspace and helps keep shared project documents up to date and accessible.
• Understands the importance of timelines, data accuracy, and good communication in project success.
• Approaches new challenges with curiosity and a willingness to grow.