Project Administration Coordinator

Solarpro Holding; Germany (OH); On-site; USD 51,206 - 68,275; Full time

Benefits offered by this job

Opportunity to support major renewable

International working environment

Job summary

Solarpro Holding, part of Renalfa Solarpro Group, seeks a proactive Project Administration Coordinator to back the Project Management team on utility-scale PV, BESS, and grid connection projects across Germany. Primarily office-based, you will regularly visit project sites, coordinate with authorities, municipalities and service providers, and manage logistics.

The role requires a Bachelor’s degree, 3+ years of EPC/renewable energy support experience, native German at C1, and strong MS Office

Qualifications

• Bachelor's degree in Business Administration, Engineering, Project Management or a related discipline.
• Minimum 3 years of relevant experience in EPC, infrastructure or renewable energy project support.
• Native German or German language proficiency at C1 level - mandatory.
• Advanced Microsoft Office skills.
• Valid driving licence.

Responsibilities

• Provide administrative and operational support to Project Managers.
• Coordinate communication with local authorities, municipalities, utility companies and public institutions.
• Support permitting and administrative approval processes.
• Coordinate suppliers, service providers and logistics.
• Organize travel, accommodation and vehicle rentals.
• Support procurement, documentation and document control.
• Organize meetings, agendas and minutes.
• Maintain action trackers and reporting.
• Support subcontractor onboarding.
• Visit project sites when required.
• Support client meetings and local stakeholder engagement.
• Support multiple projects and local administrative activities in Germany.

Skills

German language proficiency (C1)

Microsoft Office

Project coordination

Communication

Travel readiness

Teamwork

Problem solving

Attention to detail

Education

Bachelor's degree in Business Administration/Engineering/PM

Tools

SharePoint

Aconex

Procore

Autodesk Construction Cloud

SAP

Job description

Solarpro is part of Renalfa Solarpro Group GmbH, a Vienna-based clean energy and e-mobility investment group with a focus on renewable energy generation assets.

As a multi-technology integrator, Solarpro specializes in developing and delivering hybrid projects that combine photovoltaic (PV), wind, battery energy storage systems (BESS), and hydrogen solutions. With 17 years of experience and a team of more than 1,500 professionals, the company has designed, built, and integrated over 16 GW of solar capacity and more than 4 GWh of battery storage systems.

A recognized technology innovator, Solarpro leads in the design and digitalization of renewable energy projects, turning them into flexible and manageable assets that align with the dynamic energy market. The company's expertise has been acknowledged internationally, winning the award for "Best EU Project under 100MW" for the first large-scale energy storage system in the region (55 MWh).

Driven by sustainability, Solarpro also invests in circular economy practices, advancing the recycling of PV modules and batteries to support the clean energy transition.

Currently we are looking for a proactive, highly organized and service-oriented Project Administration Coordinator to support the successful delivery of utility-scale Solar PV, Battery Energy Storage System (BESS) and Grid Connection projects across Germany. The role serves as the primary local administrative and operational support for the Project Management team, coordinating communication with local authorities, municipalities, suppliers, service providers and stakeholders. Although primarily office-based, regular visits to project sites across Germany are required.

Main responsibilities:

• Provide administrative and operational support to Project Managers;
• Coordinate communication with local authorities, municipalities, utility companies and public institutions;
• Support permitting and administrative approval processes;
• Coordinate suppliers, service providers and logistics;
• Organize travel, accommodation and vehicle rentals;
• Support procurement, documentation and document control;
• Organize meetings, agendas and minutes;
• Maintain action trackers and reporting;
• Support subcontractor onboarding;
• Visit project sites when required;
• Support client meetings and local stakeholder engagement;
• Support multiple projects and local administrative activities in Germany.

Your profile:

• Bachelor's degree in Business Administration, Engineering, Project Management or a related discipline;
• Minimum 3 years of relevant experience;
• Previous EPC, infrastructure or renewable energy project support experience;
• Native German or German language proficiency at C1 level - mandatory;
• Advanced Microsoft Office skills;
• Valid driving licence;
• Willingness to travel regularly within Germany;
• Highly organized;
• Proactive;
• Service-oriented;
• Problem-solving skills;
• High integrity;
• Team player.

The following qualifications would be considered an advantage:

• Renewable energy experience;
• Knowledge of German administrative and permitting procedures;
• Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;
• SAP experience;
• FIDIC experience;
• Experience working in an international environment.

We offer:

• Opportunity to support major renewable energy projects in Germany;
• International working environment;

Solarpro provides equal employment opportunities to all candidates and employees. No person will be discriminated against based on ethnicity, religion, age, sex, nationality, disability, sexual orientation, gender identity, or any other legally protected characteristic.

This principle applies to all stages of recruitment and employment.

Applicant data will be handled confidentially by Solarpro solely for recruitment purposes. Data won't be shared with others unless required by law. Supplying data is voluntary. You may request access or correction by filing a written request.

More information about the Personal Data Protection Policy (GDPR) and how the company manages your personal data is available on the following page: Solarpro GDPR Policy.