Project Admin I: Finance & Docs Support

Intermountain Electric, Inc. (IME); Aurora (CO); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Healthcare options

PTO

401(k)

Job summary

Intermountain Electric, Inc. (IME) is seeking an organized Project Administration support professional in Colorado to handle accounts receivable, accounts payable, and project closeout processes.

You will help manage invoicing, vendor communications, and documentation across multiple systems while supporting project teams. The role emphasizes learning JDE, Procore, Bluebeam, and DocuSign, with opportunities for growth, a strong benefits package, and a collaborative, safety‑driven environment.

Qualifications

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Working knowledge of business software applications and the ability to learn new systems and technology.
• Working knowledge of financial and administrative processes, including invoicing, payment processing, recordkeeping, or related functions.
• Basic understanding of project documentation, contracts, or compliance requirements preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a deadline-driven environment.
• Effective verbal and written communication skills with the ability to interact professionally with customers, vendors, and internal teams.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Ability to work both independently and collaboratively while following established procedures and guidance.
• Problem-solving skills with the ability to identify issues, seek clarification, and elevate concerns appropriately.

Responsibilities

• Accounts Receivable & Collections Support: contact customers regarding invoices, payment status, and collection inquiries; maintain collection notes; coordinate payment methods.
• Purchase Order & Accounts Payable Support: review aging POs, coordinate with vendors, assist in payment processing.
• Job Maintenance & Closeout Support: review projects for closeout readiness, gather approvals, assist with file organization.
• Document & Compliance Support: support DocuSign routing, collect COIs, ensure documentation is maintained.
• Training & Development: learn systems (JDE, Hubble, DocuSign) and processes related to project administration and financial performance.

Skills

Excel

Accounts receivable

Accounts payable

Office suite

Communication

Documentation

Tools

JDE

Procore

Bluebeam

DocuSign

Job description

Intermountain Electric, Inc. (IME) is seeking an organized Project Administration support professional in Colorado to handle accounts receivable, accounts payable, and project closeout processes.

You will help manage invoicing, vendor communications, and documentation across multiple systems while supporting project teams. The role emphasizes learning JDE, Procore, Bluebeam, and DocuSign, with opportunities for growth, a strong benefits package, and a collaborative, safety‑driven environment.