Project Administration Specialist I

Intermountain Electric Inc; Aurora (CO); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Healthcare options

Paid time off

401k matching

Job summary

Intermountain Electric, Inc. (IME) is seeking a Project Administrator I to support accounts receivable, vendor payments, project docs, and compliance. You will assist with invoicing, billing, and closeout activities while learning IME's systems and processes.

The role emphasizes organization, communication, and ensuring accurate records. Office-based with some travel to job sites, and opportunities for training and growth within IME.

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience with financial/admin processes (invoicing, payment processing, recordkeeping).
• Familiarity with project docs, contracts, or compliance preferred.

Responsibilities

• Accounts Receivable & Collections Support: contact customers, follow-up, and record notes.
• Purchase Order & Accounts Payable Support: review aging, coordinate with vendors for invoices.
• Job Maintenance & Closeout Support: gather approvals, support monthly status updates, and file maintenance.
• Document & Compliance Support: DocuSign routing, lien waivers, COIs, and file storage.

Skills

MS Office

Excel

Written & verbal comms

Organization

Multitasking

Customer interaction

Problem solving

Learning new systems

Tools

JDE

Procore

Bluebeam

DocuSign

Job description

Intermountain Electric, Inc. (IME) is seeking a Project Administrator I to support accounts receivable, vendor payments, project docs, and compliance. You will assist with invoicing, billing, and closeout activities while learning IME's systems and processes.

The role emphasizes organization, communication, and ensuring accurate records. Office-based with some travel to job sites, and opportunities for training and growth within IME.