Project Admin & Front-Office Support Coordinator

Black Label Services, Inc; Fort Collins (CO); On-site; USD 27,552 - 34,440; Full time

Job summary

Black Label Services, Inc in Fort Collins, Colorado is seeking an Administrative Assistant to support the project management lifecycle, manage data entry for vendor and project sites, and maintain up-to-date insurance, expenses, and business information in PM platforms. You will greet visitors, direct calls, keep offices stocked, handle mail, and perform general clerical duties with professionalism.

Required are a high school diploma and strong Microsoft Office skills; prior front office or

Qualifications

• Proven work experience as an Administrative Assistant, Front Office Representative, Data Entry Clerk or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and general office software.
• Hands-on experience with office equipment (printers, scanners, fax machines).
• Professional attitude and appearance.
• Solid written and verbal communication skills.

Responsibilities

• Provide support throughout the project management lifecycle, including documentation and tracking.
• General data entry to vendor and project sites with accuracy and in a timely manner.
• Update insurance, expenses, and business information to project management platforms.
• Preform pre-qualification and administrative functions to coordinate with project partners.
• Manage vendor relationships related to office services and supplies.
• Keep updated records of office expenses and costs.
• Create a welcoming and professional first impression on behalf of the company.
• Provide basic and accurate information in person and via phone/email.
• Direct in-person visitors and phone calls to the appropriate person and office.
• Ensure all work areas and communal spaces are well-maintained and stocked.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by following safety procedures and controlling access (e.g., monitor logbook, issue visitor badges).
• Perform other clerical duties such as filing, photocopying, transcribing, and faxing.

Skills

Administrative Assistant

Data Entry

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Office equipment

Printers/Scanners/Fax

Job description

Black Label Services, Inc in Fort Collins, Colorado is seeking an Administrative Assistant to support the project management lifecycle, manage data entry for vendor and project sites, and maintain up-to-date insurance, expenses, and business information in PM platforms. You will greet visitors, direct calls, keep offices stocked, handle mail, and perform general clerical duties with professionalism.

Required are a high school diploma and strong Microsoft Office skills; prior front office or