Administrative Assistant, Project & Doc Control

ITAC; Chester (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Employee Assistance Program

Tuition Reimbursement

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC, a Virginia-based design-build firm, seeks an Administrative Assistant to support office and project operations. You will manage daily administrative tasks, organize travel, coordinate client/vendor visits, and assist with expense reporting and document control.

Proficiency in MS Office and project management principles is essential. The role involves working with project teams, supporting CRM efforts, and contributing to ongoing proposals and department initiatives.

Qualifications

• High School degree required; an Associate’s degree in a related field preferred.
• Experience as an Administrative Assistant, preferably in a project management setting.
• Strong knowledge of project management principles and practices.
• Proficient in MS Office Suite (Excel, PowerPoint, Word).
• Excellent organizational and communication skills; ability to manage multiple priorities.

Responsibilities

• Day to day office support.
• Travel arrangements for employees.
• Organize and coordinate client/vendor visits and lunches.
• Support department managers with expense reports and credit card coding requirements.
• Assist project managers with controlling project documents in SharePoint/Procore and filing.
• Assist with evaluation of project and department profitability.

Skills

Strong organizational skills

Excellent written & verbal comms

Multitasking ability

Proactive attitude

Education

High School diploma

Associate’s degree preferred

Tools

MS Office Suite

SharePoint

Procore

Servers

Job description

ITAC, a Virginia-based design-build firm, seeks an Administrative Assistant to support office and project operations. You will manage daily administrative tasks, organize travel, coordinate client/vendor visits, and assist with expense reporting and document control.

Proficiency in MS Office and project management principles is essential. The role involves working with project teams, supporting CRM efforts, and contributing to ongoing proposals and department initiatives.