Project Admin & Coordination Specialist

ardmoreroderick; Orlando (FL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Plans

401K, Paid Maternity Leave, PTO

EAP and more

Job summary

Ardmore Roderick in Orlando seeks a Project Assistant Coordinator to provide administrative and project-coordination support for the Orlando office, project teams, and vendors. The role handles document control, billing support, and logistics, while ensuring accurate records and timely communication across stakeholders.

This office-based position involves coordination of meetings, onboarding, travel, and office operations, with occasional local travel.

Qualifications

• High School Diploma.
• 2+ years administrative support experience.
• Proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint/OneDrive.
• Strong written and verbal communication, organization, time-management, follow-through, customer-service, and attention-to-detail skills.
• Ability to manage multiple priorities, maintain accurate records, meet deadlines, and communicate professionally.
• Valid driver's license and reliable transportation for occasional local travel.
• Bachelor's Degree in related field preferred.
• Experience in document-control or project support preferred.

Responsibilities

• Assist project managers with proposals, qualifications, and final deliverable packages.
• Coordinate meetings, travel, meals, and training sessions.
• Support project billing, accounts payable, and procurement tracking.
• Provide document-control for RFIs, submittals, change orders, and agreements.
• Track deliverables, logs, and due dates in Deltek, Procore, SharePoint, and related systems.
• Provide day-to-day administrative support to the Orlando office and departments.
• Coordinate onboarding and badge requests for employees and visitors.
• Plan company meetings, events, and communications.
• Track licenses, memberships, and renewals.
• Perform other related admin and project-support duties.

Skills

MS Office proficiency

Communication skills

Time management

Attention to detail

Customer service

Discretion with sensitive information

Multi-tasking

Education

Bachelor's degree in related field

High School Diploma

Tools

Microsoft 365

SharePoint/OneDrive

Adobe Acrobat

Bluebeam Revu

Job description

Ardmore Roderick in Orlando seeks a Project Assistant Coordinator to provide administrative and project-coordination support for the Orlando office, project teams, and vendors. The role handles document control, billing support, and logistics, while ensuring accurate records and timely communication across stakeholders.

This office-based position involves coordination of meetings, onboarding, travel, and office operations, with occasional local travel.