Project Admin

CBS Service; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

CBS Service in the United States is seeking a proactive Project Administrator to support start-up procedures, maintain organized project documentation, and coordinate with internal and external team members to keep initiatives on schedule.

You will draft meeting minutes, RFIs, submittals, and punch lists; assist with procurement; and help with project closeout, ensuring accurate records and smooth communication across clients, engineers, and contractors.

Qualifications

• Experience as a project administrator or similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and collaboration with diverse teams.
• Proficiency in Microsoft Office Suite and Google Suite.
• Knowledge of construction documentation and processes.
• Ability to work independently with minimal supervision.

Responsibilities

• Initiate project start-up procedures, including establishing communication channels and setting up project files.
• Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
• Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
• Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
• Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
• Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
• Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
• Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
• Assist with project closeout procedures, including preparing project documentation.

Skills

Project administration

Organizational skills

Communication skills

Independent work

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Description

Job Description

About Us: CBS Service is an electrical contractor performing new construction is several states. We focus on teamwork and achieving excellence through resourceful planning and tailored solutions.

Position Overview: We are seeking a proactive and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly. The Project Administrator plays a crucial role in keeping projects on track by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members.

Key Responsibilities:

• Initiate project start-up procedures, including establishing communication channels and setting up project files.
• Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
• Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
• Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
• Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
• Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
• Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
• Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
• Assist with project closeout procedures, including preparing project documentation.

Qualifications:

• Experience as a project administrator or similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in Microsoft Office Suite and Google Suite.
• Knowledge of construction processes, terminology, and documentation requirements.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently with minimal supervision and take initiative to drive projects forward.

Company Description

Family owned electrical contractor working primarily in commercial and multi-family new construction

Company Description

Family owned electrical contractor working primarily in commercial and multi-family new construction