Project Accounts Receivable Specialist

Lodige USA Inc.; New York (NY); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

401(k) matching

Competitive salary

Health insurance

Dental insurance

Vision insurance

Paid time off

On site Health Club

Paid holidays

Zusammenfassung

Lodige USA Inc. is seeking a Project Accounts Receivable Specialist to join our team in New York. You will oversee the financial lifecycle of ongoing projects, ensure accurate job cost tracking, forecasting, timely invoicing, and efficient collections.

This role bridges project management and finance to keep projects on budget and minimize AR aging. In this position you will collaborate with project managers and the Global Cost Controlling team to ensure forecast accuracy and proper revenue

Qualifikationen

• Bachelor’s degree in accounting or a related financial field.
• 5+ years of accounting experience, ideally in logistics, construction, or infrastructure.
• Strong knowledge of construction/project-based accounting and WIP schedules.
• High level of accuracy and attention to detail.
• Strong data entry and mathematical skills.
• Advanced Excel skills and QuickBooks Desktop experience preferred.

Aufgaben

• Work with a Global team to manage project finances.
• Track labor, material, and subcontractor costs against budgets.
• Collaborate with project managers and cost controls to ensure forecast accuracy.
• Ensure revenue recognition aligns with contract terms and percent complete.
• Manage liens, W9s, insurance certificates, and certified payrolls.
• Perform month-end close activities for projects.
• Generate project invoices and AIA billings; submit to portals timely.
• Monitor aging reports and initiate collections to minimize bad debt.
• Resolve billing discrepancies with project teams and customers.
• Prepare project profitability reports for management.
• Coordinate with Accounts Payable to recognize costs.
• Prepare project completion journal entries and verify transactions.

Kenntnisse

Attention to detail

Time management

Organizational skills

Communication

Data entry

Mathematical skills

Excel skills

QuickBooks Desktop

Ausbildung

Bachelor's degree in accounting or related field

Tools

Excel

QuickBooks Desktop

Jobbeschreibung

Benefits

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What We Offer

• Competitive salary based on experience
• On site Health Club
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Summary

We are seeking a Project Accounts Receivable Specialist to join our team. In this role, you will play a key role in managing the financial lifecycle and integrity of ongoing projects, ensuring accurate job cost tracking, forecasting, timely invoicing, and efficient collections. The role acts as a bridge between project management and the finance department, ensuring projects remain on budget and accounts receivable aging is minimized.

Key Responsibilities

• Work with a Global team.
• Manage the financial aspects of assigned projects, tracking labor, material, and subcontractor costs against the budget.
• Collaborate with Project managers and Global Cost controlling team to ensure forecast and budgeting accuracy.
• Analyze projects to ensure revenue recognition aligns with contract terms and percentage completion method.
• Manage project compliance, including lien waivers-W9’s, insurance certificates, and certified payrolls.
• Perform project related month end closing activities.
• Generate project invoices, including AIA billings when required, and submitting to customer portals in a timely manner.
• Monitor aging reports to identify overdue accounts, initiating collections via phone and email to minimize bad debt.
• Research and resolve billing discrepancies, working closely with project teams and customers.
• Review and prepare project profitability reports for management.
• Work closely with Accounts Payable Accountant to ensure cost recognition.
• Review and prepare project completion journal entries.
• Verify the accuracy of transactions that have been entered.
• Support financial planning, forecasting, and cash flow management.
• Prepare Ad-hoc reports as requested.

Qualifications

• Bachelor’s degree in accounting or a related financial field.
• Previous experience as a project accountant, or similar position.
• 5+ years of accounting experience, ideally in logistics, construction, or infrastructure.
• Strong knowledge of construction/project-based accounting and WIP schedules.
• High level of accuracy and attention to detail.
• Strong Data Entry and Mathematical Skills.
• Advanced Excel Skills and QuickBooks Desktop experience preferred.
• Excellent attention to detail, time management, organizational, and communication skills.
• Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
• Excellent problem-solving skills, flexibility, and ability to resolve disputes.