Project Accounting & Procurement Lead : 203299

HKA Enterprises, Inc.; Rio Rancho (NM); On-site; USD 40,000 - 57,000; Full time

Job summary

HKA Enterprises, Inc. in Rio Rancho, NM is seeking a procurement and project accounting professional for an operations contract. The role involves coordinating purchasing, project accounting, inventory control, and budget tracking with access to ERP and CMMS systems.

You will create requisitions, manage purchase orders, verify coding and budgets, and support financial reconciliation. The position is onsite, Monday–Friday, 7:00 AM–3:30 PM with a competitive hourly rate of $35.00.

Responsibilities

• Create, process, and track purchase requisitions, purchase orders, and procurement activities using ERP systems.
• Verify account coding, project numbers, budget availability, and supporting documentation for compliance with procurement policies and regulations.
• Coordinate with vendors, suppliers, contractors, and client personnel on purchasing, contracts, sourcing, and vendor performance.
• Maintain procurement, contract, vendor, and purchasing records.
• Maintain accurate inventory records, oversee inventory control activities, and coordinate replenishment to support operational needs.
• Coordinate the receiving, storage, issuance, distribution, and proper handling of materials, equipment, and supplies.
• Conduct inventory counts, audits, reconciliations, and discrepancy investigations using CMMS, inventory, and financial management systems.
• Track expenditures, monitor account balances, review invoices and payment records, and support accounts payable and financial reconciliation activities.
• Assist with budget tracking, forecasting, cost estimation, resource planning, and year-end financial activities.
• Prepare and maintain financial, procurement, inventory, operational, and budget reports.
• Support audits, compliance reviews, records management activities, and adherence to federal, state, local, client, and company requirements.
• Support project managers and operational leaders through reporting, data analysis, administrative coordination, and business process improvements.
• Develop and maintain spreadsheets, reports, correspondence, and other business documents.
• Coordinate activities between operations, maintenance, warehouse, procurement, accounting, and client stakeholders to improve efficiency and reduce costs.
• Maintain a safe, organized work environment and comply with established safety policies, procedures, and training requirements.
• Establish effective working relationships and provide professional customer service to internal and external stakeholders.
• Perform other duties as assigned in support of project and operational objectives.

Job description

Job Summary You will coordinate purchasing, project accounting, inventory control, warehouse support, and budget tracking for an operations contract in Rio Rancho. You will create and track requisitions and purchase orders, verify account coding and budget availability, maintain accurate records, and support financial reconciliation and reporting. The work connects project management, operations, maintenance, procurement, accounting, warehouse, vendors, contractors, and client stakeholders so materials and spending are controlled accurately. You will work primarily in an office and occasionally visit wastewater treatment facilities, lift stations, warehouses, and other operational sites. PAY: $35.00/hr LOCATION: Rio Rancho, NM 87124 WORK TYPE: Onsite SCHEDULE: Monday - Friday, 7:00 AM - 3:30 PM

Job Responsibilities

• Create, process, and track purchase requisitions, purchase orders, and procurement activities using ERP systems.
• Verify account coding, project numbers, budget availability, and supporting documentation for compliance with procurement policies and regulations.
• Coordinate with vendors, suppliers, contractors, and client personnel on purchasing, contracts, sourcing, and vendor performance.
• Maintain procurement, contract, vendor, and purchasing records.
• Maintain accurate inventory records, oversee inventory control activities, and coordinate replenishment to support operational needs.
• Coordinate the receiving, storage, issuance, distribution, and proper handling of materials, equipment, and supplies.
• Conduct inventory counts, audits, reconciliations, and discrepancy investigations using CMMS, inventory, and financial management systems.
• Track expenditures, monitor account balances, review invoices and payment records, and support accounts payable and financial reconciliation activities.
• Assist with budget tracking, forecasting, cost estimation, resource planning, and year-end financial activities.
• Prepare and maintain financial, procurement, inventory, operational, and budget reports.
• Support audits, compliance reviews, records management activities, and adherence to federal, state, local, client, and company requirements.
• Support project managers and operational leaders through reporting, data analysis, administrative coordination, and business process improvements.
• Develop and maintain spreadsheets, reports, correspondence, and other business documents.
• Coordinate activities between operations, maintenance, warehouse, procurement, accounting, and client stakeholders to improve efficiency and reduce costs.
• Maintain a safe, organized work environment and comply with established safety policies, procedures, and training requirements.
• Establish effective working relationships and provide professional customer service to internal and external stakeholders.
• Perform other duties as assigned in support of project and operational objectives.

Required Qualifications

• High school diploma or GED.
• Minimum three (3) years of experience in procurement, purchasing, accounting, inventory control, warehouse operations, project controls, or related business support functions.
• Experience with ERP, financial management, inventory management, or CMMS software systems.
• Knowledge of procurement practices, inventory control methods, budgeting principles, and financial recordkeeping.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively within a team environment.
• Valid New Mexico Driver's License.

Preferred Qualifications

• Associate or bachelor's degree in accounting, Finance, Business Administration, Supply Chain Management, Public Administration, or a related field.
• Five (5) or more years of experience supporting procurement, accounting, inventory management, warehouse operations, or municipal operations.
• Experience supporting public-sector procurement or municipal financial operations.
• Advanced proficiency with Microsoft Excel, reporting tools, and data analysis.
• Experience utilizing CentralSquare NaviLine, CMMS systems, or similar ERP platforms.
• Experience with budget preparation, forecasting, expenditure control, and cost analysis.
• Knowledge of state and federal procurement regulations.
• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), or equivalent.
• Experience supporting audits, compliance reviews, and records management activities.

Work Environment

This role is primarily performed in an office environment with frequent use of computers, office equipment, and financial management software. Occasional visits to wastewater treatment facilities, lift stations, warehouses, or other operational sites may be required to support procurement, inventory, or project-related activities. You must be able to sit for extended periods, use a computer keyboard and mouse, communicate effectively in person and electronically, and occasionally lift files, office supplies, or materials weighing up to 25 pounds. You may walk throughout operational facilities and work in both office and field environments as needed.

Work Authorization

Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time.

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