Project Accountant: High-Volume Billing & Collections

Earth Engineering Incorporated; East Norriton Township (Montgomery County); On-site; USD 65,000 - 100,000; Full time

Job summary

Earth Engineering Incorporated is seeking a detail-oriented Project Accountant to support the Director of Accounting in high-volume client billing, accounts receivable and collections, accounts payable, project setup, AIA applications for payment, and month-end close activities. The ideal candidate will be highly organized, customer-focused, and able to manage multiple deadlines.

A proactive approach to collections, accurate documentation, and clear communication with clients and vendors are

Qualifications

• Associate or bachelor’s degree in accounting; equivalent relevant experience will be considered.
• Three to five or more years of relevant accounting experience, preferably in project accounting, billing, AR, and AP.
• Experience with high-volume billing and month-end close procedures.
• Experience with accounts payable, AIA applications for payment, project setup, and month-end close procedures.
• Experience managing client and vendor portals and maintaining vendor documentation, including W-9 forms and COIs.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Strong customer service, communication, organization, and problem-solving skills.
• Ability to manage competing deadlines, work independently, and follow through persistently on outstanding receivables and documentation requests.

Responsibilities

• High-Volume Client Billing: Prepare, review, and submit monthly client invoices accurately and in accordance with contract terms, client requirements, and billing deadlines.
• Accounts Receivable & Collections: Proactively follow up on outstanding and past-due invoices, monitor aging reports, resolve billing disputes, track promised payments, and escalate collection issues.
• Customer: Respond professionally and promptly to customer inquiries regarding invoices, statements, payment status, and account discrepancies. Request and provide required documentation, including COIs and W-9 forms, as needed.
• Accounts Payable: Process vendor invoices, reconcile vendor statements, and support timely payments.
• AIA Applications for Payment: Prepare and submit AIA applications, track approvals, manage retainage, and resolve rejected or delayed applications.
• Project Setup: Establish new projects in accounting systems and maintain accurate contract information, billing terms, purchase orders, rates, and client requirements are properly documented.
• Vendor Compliance & Documentation: Request, collect, review, and maintain current vendor W-9 forms and COIs. Monitor expiration dates, follow up on missing or expired documentation, and maintain organized vendor compliance records.
• Vendor & Client Portal Management: Maintain portal profiles, submit invoices and supporting documentation, monitor submission statuses, and resolve compliance or processing issues.
• Month-End Close: Assist the Director of Accounting with monthly closing activities.
• Support: Work closely with the Director of Accounting, project managers to resolve discrepancies, improve billing and collections processes, and maintain accurate financial records.

Skills

Customer service

Communication

Organization

Problem-solving

Deadline management

Education

Associate or Bachelor's degree in Accounting

Tools

Microsoft Excel

ERP systems

Job description

Earth Engineering Incorporated is seeking a detail-oriented Project Accountant to support the Director of Accounting in high-volume client billing, accounts receivable and collections, accounts payable, project setup, AIA applications for payment, and month-end close activities. The ideal candidate will be highly organized, customer-focused, and able to manage multiple deadlines.

A proactive approach to collections, accurate documentation, and clear communication with clients and vendors are