Project Accountant

Earth Engineering Incorporated; East Norriton Township (Montgomery County); On-site; USD 65,000 - 100,000; Full time

Job summary

Earth Engineering Incorporated is seeking a detail-oriented Project Accountant to support the Director of Accounting in high-volume client billing, accounts receivable and collections, accounts payable, project setup, AIA applications for payment, and month-end close activities. The ideal candidate will be highly organized, customer-focused, and able to manage multiple deadlines.

A proactive approach to collections, accurate documentation, and clear communication with clients and vendors are

Qualifications

• Associate or bachelor’s degree in accounting; equivalent relevant experience will be considered.
• Three to five or more years of relevant accounting experience, preferably in project accounting, billing, AR, and AP.
• Experience with high-volume billing and month-end close procedures.
• Experience with accounts payable, AIA applications for payment, project setup, and month-end close procedures.
• Experience managing client and vendor portals and maintaining vendor documentation, including W-9 forms and COIs.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Strong customer service, communication, organization, and problem-solving skills.
• Ability to manage competing deadlines, work independently, and follow through persistently on outstanding receivables and documentation requests.

Responsibilities

• High-Volume Client Billing: Prepare, review, and submit monthly client invoices accurately and in accordance with contract terms, client requirements, and billing deadlines.
• Accounts Receivable & Collections: Proactively follow up on outstanding and past-due invoices, monitor aging reports, resolve billing disputes, track promised payments, and escalate collection issues.
• Customer: Respond professionally and promptly to customer inquiries regarding invoices, statements, payment status, and account discrepancies. Request and provide required documentation, including COIs and W-9 forms, as needed.
• Accounts Payable: Process vendor invoices, reconcile vendor statements, and support timely payments.
• AIA Applications for Payment: Prepare and submit AIA applications, track approvals, manage retainage, and resolve rejected or delayed applications.
• Project Setup: Establish new projects in accounting systems and maintain accurate contract information, billing terms, purchase orders, rates, and client requirements are properly documented.
• Vendor Compliance & Documentation: Request, collect, review, and maintain current vendor W-9 forms and COIs. Monitor expiration dates, follow up on missing or expired documentation, and maintain organized vendor compliance records.
• Vendor & Client Portal Management: Maintain portal profiles, submit invoices and supporting documentation, monitor submission statuses, and resolve compliance or processing issues.
• Month-End Close: Assist the Director of Accounting with monthly closing activities.
• Support: Work closely with the Director of Accounting, project managers to resolve discrepancies, improve billing and collections processes, and maintain accurate financial records.

Skills

Customer service

Communication

Organization

Problem-solving

Deadline management

Education

Associate or Bachelor's degree in Accounting

Tools

Microsoft Excel

ERP systems

Job description

We are seeking a detail-oriented, proactive Project Accountant to support the Director of Accounting in the financial operations of our earth engineering firm. This hands-on role is responsible for high-volume monthly client billing, accounts receivable and collections, accounts payable, project setup, AIA applications for payment, vendor portal management, customer support, vendor compliance documentation, and month-end close support.

The ideal candidate is highly organized, customer-focused, and comfortable managing multiple deadlines. A strong emphasis will be placed on persistent collections efforts, responsive customer service, and accurate financial documentation to support timely payments, maintain vendor compliance, and ensure efficient accounting operations.

Key Responsibilities

• High-Volume Client Billing: Prepare, review, and submit monthly client invoices accurately and in accordance with contract terms, client requirements, and billing deadlines.
• Accounts Receivable & Collections: Proactively follow up on outstanding and past-due invoices, monitor aging reports, resolve billing disputes, track promised payments, and escalate collection issues.
• Customer: Respond professionally and promptly to customer inquiries regarding invoices, statements, payment status, and account discrepancies. Request and provide required documentation, including certificates of insurance (COIs) and W-9 forms, as needed.
• Accounts Payable: Process vendor invoices, reconcile vendor statements, and support timely payments.
• AIA Applications for Payment: Prepare and submit AIA applications, track approvals, manage retainage, and resolve rejected or delayed applications.
• Project Setup: Establish new projects in accounting systems and maintain accurate contract information, billing terms, purchase orders, rates, and client requirements are properly documented.
• Vendor Compliance & Documentation: Request, collect, review, and maintain current vendor W-9 forms and certificates of insurance (COIs). Monitor expiration dates, follow up on missing or expired documentation, and maintain organized vendor compliance records.
• Vendor & Client Portal Management: Maintain portal profiles, submit invoices and supporting documentation, monitor submission statuses, and resolve compliance or processing issues.
• Month-End Close: Assist the Director of Accounting with monthly closing activities.
• Support: Work closely with the Director of Accounting, project managers to resolve discrepancies, improve billing and collections processes, and maintain accurate financial records.

Qualifications

• Associate or bachelor’s degree in accounting; equivalent relevant experience will be considered.
• Three to five or more years of relevant accounting experience, preferably in project accounting, billing, accounts receivable, and accounts payable.
• Strong experience with high-volume billing & working knowledge of month-end close procedures.
• Experience with accounts payable, AIA applications for payment, project setup, and month-end close procedures.
• Experience managing client and vendor portals and maintaining vendor documentation, including W-9 forms and certificates of insurance.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Strong customer service, communication, organization, and problem-solving skills.
• Ability to manage competing deadlines, work independently, and follow through persistently on outstanding receivables and documentation requests.

Ideal Candidate

The successful candidate is a dependable, customer-focused accounting professional who takes ownership of billing and collections, provides responsive support to clients and vendors, maintains accurate compliance documentation, and assists with timely financial reporting. This individual understands the importance of strong client relationships, consistent follow-up, and accurate records in supporting healthy cash flow and the firm’s continued success.

EEI is an Equal Opportunity Employer – we celebrate diversity and are committed to creating an inclusive environment for all employees. Regardless of race, color, religion, sex, sexual orientation, national origin, disability, or age, we want to hear from you!