Project Accountant: Billing, AR & Cost Tracking

Hayward Tyler, Inc.; Colchester (VT); On-site; USD 80,000 - 110,000; Full time

Job summary

Hayward Tyler, Inc. is seeking a Project Accountant to manage contract billing, accounts receivable, and project cost tracking for the Natrium Project with TerraPower.

You will coordinate with Contract Administration, Project Management, and Finance to ensure accurate invoicing and timely month-end close. Responsibilities include maintaining billing trackers and monthly reports, resolving inquiries, and supporting cash flow forecasting.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• Experience in accounting, project accounting, accounts receivable, customer billing, or collections; manufacturing experience preferred.
• Experience with cost-plus, cost-reimbursable, or other project-based contract billing strongly preferred.
• Understanding of project cost tracking, fixed-fee calculations, invoice support, contract funding, and accounts receivable management.
• Proficiency in Microsoft Excel, including pivot tables, lookups, and financial reporting; experience with ERP systems preferred.

Responsibilities

• Prepare and administer billings in accordance with contract terms and cost principles set forth in Title 48, Part 31.
• Respond promptly to TerraPower invoice questions, investigate discrepancies, and coordinate resolutions with Contract Administration, Project Management, and other departments.
• Track and report invoice submissions, approvals, rejections, and resubmissions to minimize billing delays.
• Follow up on overdue balances, escalating payment delays or disputes.
• Develop effective working relationships with TerraPower accounts payable and contract personnel to facilitate invoice approval and payment.
• Work with Contract Administration and Project Managers to track project costs, billing progress, contract funding, and financial forecasts.
• Review activity monthly for accuracy, proper coding, contract eligibility, and adequate supporting documentation.
• Monitor costs incurred, costs billed, unbilled costs, fixed fees, and remaining contract funding; identify variances and potential billing issues.
• Prepare and maintain billing trackers, monthly billing reports, accounts receivable aging, collections reports, and other management schedules.
• Support cash flow forecasting, project financial reviews, contract modifications, and management reporting.
• Complete assigned billing, reconciliation, and project accounting activities within established month-end close deadlines.
• Maintain accurate financial records, supporting schedules, and audit documentation in accordance with company policies and contract requirements.
• Identify opportunities to improve billing accuracy, collection performance, reporting, and accounting processes.
• Collaborate with the Finance Team, Contract Administration, Project Management, and other departments to resolve issues and support program objectives.
• Perform special projects and other duties as assigned by the Controller.
• Additional government and commercial customer opportunities as the business increases footprint in government and government subcontract work.

Skills

Excel

Pivot tables

Financial reporting

Analytical skills

Communication skills

Education

Accounting/Finance degree

Tools

ERP systems

Database queries

KPI dashboards

Job description

Hayward Tyler, Inc. is seeking a Project Accountant to manage contract billing, accounts receivable, and project cost tracking for the Natrium Project with TerraPower.

You will coordinate with Contract Administration, Project Management, and Finance to ensure accurate invoicing and timely month-end close. Responsibilities include maintaining billing trackers and monthly reports, resolving inquiries, and supporting cash flow forecasting.