Project Accountant - Aviation

HILGARTWILSON, LLC; San Diego (CA); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Employer-Provided Healthcare

Paid Time Off (PTO)

401(k) retirement plan with company 50

Flexible Spending Accounts

Employee Wellness & Support

Career growth opportunities

Job summary

Ramos Consulting Services, now part of Colliers Engineering & Design, seeks a Project Accountant to perform detailed cost analyses for CIP construction projects in the ADC department.

The role involves reviewing invoices, change orders, and accruals, coordinating with project managers, and preparing cost reports. Requires 2–5 years in cost accounting and strong Excel/PMWeb skills.

Qualifications

• Bachelor’s degree in Business Administration or Accounting.
• Minimum 2 years for Project Accountant I or 5 years for Project Accountant II; cost control and reporting experience.
• Proficiency with Excel and cost management processes; familiarity with PMWeb.
• Knowledge of contract terms related to payments and change orders.

Responsibilities

• Analyze, reconcile pay applications against contracts and policies; prepare cost reports and data for project managers.
• Validate progress invoices, SOVs, change orders, and encumbrances; ensure alignment with contracts.
• Coordinate with procurement to sync change orders with monthly invoices and payments.
• Support onboarding of contractors; prepare cost management procedures and presentations.

Skills

Independence

Attention to detail

Team player

English communication

Education

Bachelor’s degree in Business Administration or Accounting

Tools

PMWeb

Bluebeam Revu

Adobe Sign

Excel

Job description

Overview

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.

With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.

We are seeking a Project Accountant to independently perform a wide variety of detailed and specialized cost analyses in support of the Capital Improvement Program (CIP) construction projects in the Airport Design and Construction (ADC) department.

Responsibilities

• Analyzing, reviewing, and reconciling contractor and consultant pay applications against contracts/agreements and department policies and procedures; identifying discrepancies for project managers; coordinating approval of certified payrolls and safety compliance; reviewing, analyzing, evaluating, updating, generating and distributing project cost reports, records and specialized spreadsheets; reviewing reports for accuracy and appropriate cost allocations; identifying and providing supporting data to resolve discrepancies or issues.
• Managing, validating, and reviewing progress invoices, and understanding Design-Bid-Build (DBB) and Design-Build (DB) schedules of value (SOV), base contract amounts, change orders, allowances, and contingencies. Ensuring that the cost validation processes of progress invoices for contractors and consultants are in accordance with the contract and agreement.
• Processing contractors change order requests and coordinating with the capital project managers regarding the requirements for bundling of change order requests. Monitoring board-approved percentages and amounts for change orders, ensuring they align with approved limits and timelines.
• Collaborating with Procurement to synchronize change order approvals with monthly progress invoices, ensuring approvals in the systems are completed in a timely manner to align with payment deadlines.
• Coordinating with project teams during the onboarding of contractors on CIP projects to ensure procedures are followed and in accordance with contract terms and conditions. Writing cost management procedures and preparing slide decks to present the cost management of construction contract to the group. Act as a liaison between the Authority and general contractors, ensuring the timely processing and approval of progress invoices, release of retainage and contractor change orders.
• Managing contract requisitions, task authorizations, commitments, and amendments.
• Preparing monthly project accruals, journal entry processing, project reconciliation, and reclassification of costs. Serve as liaison to Accounting team in support of year-end closing requirements and accounting audit.
• Providing financial control of on-call consultant agreements, including encumbering agreement- specific task level notices to proceed, transferring amounts to project-specific cost groups.
• Assisting Senior Cost Analyst in preparing project close-out reconciliations and performing cost variance and other analyses. Collaborating with project management team in rectifying the cost errors in the system to reconcile final project cost.

Qualifications

• Bachelor’s degree in Business Administration or Accounting, and the following minimum amount of experience that is closely related to this position:
  • Two years of experience for Project Accountant I
  • Five years of experience for Project Accountant II Knowledge and experience with accounts payable and general cost control and reporting.
• Able to follow standard cost management procedures and guidelines and basic contracting principles. Capable of reviewing invoices for proper coding and contractual conformity.
• Understands contract language related to payment terms, special conditions, and key terminologies for DBB and DB contracts.
• Knowledge of Microsoft Application (with emphasis on proficiency in using Excel), PMIS system (PMWeb), Bluebeam Revu, and Adobesign.
• Experience in processing PMWeb progress invoices, change orders, encumbrance releases, task authorizations, amendments, and assist in rectifying systems integration errors. Able to utilize Bluebeam Revu for review of construction progress invoices.
• Must be able to work independently with minimal daily guidance and direction.
• Must be very detail oriented, and able to do focused work.
• Collaborative and team-player.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $60,000 to $100,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.