Project Accountant

Gray West Construction inc; Santa Ana (CA); On-site; USD 30,000 - 40,000; Full time

Job summary

Gray West Construction is seeking a Project Accountant in Santa Ana, CA to manage project accounting activities. Responsibilities include setup in Sage Intacct and Procore, processing billings and pay applications, and ensuring payables/receivables align with budgets.

The ideal candidate has a Bachelor's in Accounting or related field and 2–5 years in construction, with strong Excel and communication skills. This full-time role requires on-site work in a dynamic office environment.

Qualifications

• Bachelor's degree in Accounting, Business Administration, or related field required or equivalent combination of education, training, and experience.
• Experience in the construction industry highly preferred.
• 2–5 years in the construction industry.

Responsibilities

• Project setup in Sage Intacct/Procore including Schedule of Values and Budgets.
• Ensure client billings are accurately prepared and submitted per contract terms.
• Process monthly pay applications to owners/clients.
• Validate invoicing and reconcile project payables/receivables to budgets.
• Maintain project filing system per company guidelines.
• Review subcontractor monthly pay applications and ensure all attachments are included.
• Assist in subcontract and change management and in exporting commitments.
• Respond to Preliminary Notice information requests and close out projects.

Skills

Sage Intacct

Procore

Microsoft Office

Attention to detail

Effective communication

Education

Bachelor's degree in Accounting/Business Administration

2–5 years construction industry experience

Tools

Sage Intacct

Procore

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Accountant

Full Time Santa Ana, CA, US

Salary Range: $30.00 To $40.00 Annually

CONSTRUCTION PROJECT ACCOUNTANT

QUALIFICATIONS -To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Project setup in the Sage Intacct/ Procore: Including Schedule of Values, Budgets, and general contract review.
• Ensure that client billings are accurately prepared, promptly submitted to owner/client, and are in accordance with contract terms. Collaborate with the project management team to process monthly pay applications to owners/clients.
• Investigate all project expenses not billed to customers.
• Validate invoicing and reconciling overall project payables and receivables to project budgets.
• Maintain project filing system in accordance with company guidelines.
• Review and process subcontractor monthly pay applications and ensure all supporting attachments are included and accurate. Follow up with subcontractors to obtain any missing documents.
• Process subcontractor pay applications and urgent payment requests.
• Maintain all project monthly unconditional & conditional lien releases.
• Assist in subcontract and change management.
• Assist in exporting Commitments/Prime Contracts/CCOs/OCOs.
• Respond to Preliminary Notice information requests.
• Close out project upon completion.
• Assist with other support functions as requested.

Candidate should be proficient in Sage Intacct and Procore or similar accounting/project management system and Microsoft Office applications.

EDUCATION

• Bachelor's degree in Accounting, Business Administration,or related field is required or equivalent combination of education, training, and experience.
• Experience in the construction industry is highly preferred.
• 2-5 years of experience in the construction industry.
• General knowledge of basic accounting principles.
• General knowledge of contracts, change orders, preliminary notices, and lien releases.

OTHER SKILLS AND ABILITIES

• Strong written and verbal skills.
• Effective communication and interpersonal skills to collaborate with team members.
• Ability to coordinate, prioritize, and perform multiple tasks simultaneously with various team members in a fast-paced environment.
• Must be a team player willing to assist other team members.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Knowledge of construction accounting software (e.g. Sage Intacct or similar).

SUPERVISORY RESPONSIBILITIES

LANGUAGE SKILLS

Ability to read, analyze and interpret documents such as job cost reports and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with employees, vendors, sub-contractors, and clients.

MATHEMATICAL SKILLS

Must have basic business mathematical skills, including ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Be able to solve practical problems and deal with a variety of variables. Ability to interpret a variety of instructions furnished in written, oral, or other forms.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear. May occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 40 pounds. Specific vision abilities required include close vision.

WORK ENVIRONMENT

Generally, will be working in an Office environment where noise level may vary, and temperature/humidity is controlled. Must have own vehicle and be able to drive to and from job sites, offices, or other locations as required.

Gray West Construction is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.