Programs & Scheduling Coordinator - Hybrid

Mentify Inc; Conroe (TX); Hybrid; USD 30,000 - 42,000; Part time

Benefits offered by this job

Employee swag

Hybrid work environment

Professional development assistance

Parental leave (when full-time status)

Job summary

Mentify Inc. is seeking a Program & Scheduling Assistant to help keep our nonprofit operations running smoothly. You will support the Founder/President and Outreach Coordinator by managing schedules, reserving spaces for programs, and organizing logistics for upcoming youth-focused initiatives.

This role is ideal for someone who enjoys planning, attention to detail, and ensuring everyone stays aligned. The position offers both paid and volunteer pathways within a flexible hybrid work environment

Qualifications

• Strong organizational and time management abilities.
• Clear, friendly communication style.
• Familiarity with scheduling and collaboration tools (Asana, Zoom, email).
• Ability to adapt schedules when conflicts arise.
• Detail-oriented with proactive mindset.

Responsibilities

• Collect and organize staff and volunteer availability.
• Schedule meetings, shifts, and events.
• Reserve and confirm spaces for programs and events.
• Send reminders, follow-ups, and calendar invites.
• Maintain scheduling records in Asana and Zoom.
• Support with basic program logistics (supplies checklists, sign-in sheets).
• Provide general administrative support to leadership as needed.

Skills

Organizational skills

Clear communication

Scheduling tools

Problem solving

Detail oriented

Tools

Asana

Zoom

Email

Job description

Mentify Inc. is seeking a Program & Scheduling Assistant to help keep our nonprofit operations running smoothly. You will support the Founder/President and Outreach Coordinator by managing schedules, reserving spaces for programs, and organizing logistics for upcoming youth-focused initiatives.

This role is ideal for someone who enjoys planning, attention to detail, and ensuring everyone stays aligned. The position offers both paid and volunteer pathways within a flexible hybrid work environment