Program & Scheduling Assistant

Mentify Inc; Conroe (TX); Hybrid; USD 30,000 - 42,000; Part time

Benefits offered by this job

Employee swag

Hybrid work environment

Professional development assistance

Parental leave (when full-time status)

Job summary

Mentify Inc. is seeking a Program & Scheduling Assistant to help keep our nonprofit operations running smoothly. You will support the Founder/President and Outreach Coordinator by managing schedules, reserving spaces for programs, and organizing logistics for upcoming youth-focused initiatives.

This role is ideal for someone who enjoys planning, attention to detail, and ensuring everyone stays aligned. The position offers both paid and volunteer pathways within a flexible hybrid work environment

Qualifications

• Strong organizational and time management abilities.
• Clear, friendly communication style.
• Familiarity with scheduling and collaboration tools (Asana, Zoom, email).
• Ability to adapt schedules when conflicts arise.
• Detail-oriented with proactive mindset.

Responsibilities

• Collect and organize staff and volunteer availability.
• Schedule meetings, shifts, and events.
• Reserve and confirm spaces for programs and events.
• Send reminders, follow-ups, and calendar invites.
• Maintain scheduling records in Asana and Zoom.
• Support with basic program logistics (supplies checklists, sign-in sheets).
• Provide general administrative support to leadership as needed.

Skills

Organizational skills

Clear communication

Scheduling tools

Problem solving

Detail oriented

Tools

Asana

Zoom

Email

Job description

About Mentify Inc.

Mentify Inc. is a newly founded 501(c)(3) charitable organization dedicated to youth mental health awareness. We provide safe, supportive spaces for children and young adults (ages 11–25) through group sessions, creative arts, outdoor adventures, and access to free counseling. Our mission is to empower young minds, strengthen resilience, and build a healthier future for our community.

Job Summary

As a Program & Scheduling Assistant at Mentify Inc., you’ll play a key role in keeping our operations running smoothly. You’ll support the Founder/President and Outreach Coordinator by helping manage schedules, reserve event spaces, and organize logistics for upcoming programs. This role is perfect for someone who loves planning, details, and making sure everyone is on the same page.

Key Responsibilities

• Collect and organize staff and volunteer availability.
• Assist in scheduling meetings, shifts, and events.
• Reserve and confirm spaces for programs and community events.
• Send reminders, follow-ups, and calendar invites to staff/volunteers.
• Maintain up-to-date scheduling records in Asana and Zoom.
• Support with basic program logistics (supplies checklists, sign-in sheets, etc.).
• Provide general administrative support to leadership as needed.

Qualifications & Skills

• Strong organizational and time management skills.
• Clear and friendly communication style.
• Comfortable using scheduling and collaboration tools (Asana, Zoom, email).
• Ability to problem-solve and adjust schedules when conflicts arise.
• Detail-oriented with a proactive mindset.
• Previous experience in admin or scheduling is a plus, but not required.

Why Join Us?

• Make a meaningful impact in the lives of young people.
• Be part of a dynamic and supportive team.
• Gain experience in youth mentorship, mental health advocacy, and nonprofit work.
• Opportunities for both paid and volunteer positions.
• Volunteer-to-paid pathway (grow with us as we expand funding).
• Flexible schedule and hybrid work environment.
• Professional development assistance.
• Employee swag (shirts, materials, etc.).
• Parental leave (when full-time paid status is reached).
• A chance to help build and shape a new nonprofit from the ground up.