Programs Assistant

New Alternatives for Children, Inc.; New York (NY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

New Alternatives for Children, Inc. (NAC) is a not-for-profit agency in Midtown Manhattan serving children with medical complexities and disabilities across the five boroughs. The Programs Assistant will support the Foster Care and NAC Pathways departments and help maintain shared practice and data.

The role requires attention to detail, strong computer skills, collaboration, and a hybrid schedule (3 days in-office / 2 days remote). Location: 825 7th Avenue, New York.

Qualifications

• Requires an associate's degree; bachelor's degree preferred.
• Excellent communication and organization skills.
• Computer literacy skills including Excel, Microsoft Word and Outlook.
• Candidate must be highly organized, detail-oriented and able to handle simultaneous projects.
• Highly proficient written and oral communication skills.

Responsibilities

• Support foster care billing systems, ensuring data is entered into all systems and reports are monitored.
• Maintain client information including education/schooling information in multiple systems.
• Work with Directors to ensure accounts accuracy and optimized billing.
• Maintain case lists for Foster Care and NAC Pathways clients.
• Develop and maintain filing systems for client and foster parent records; ensure paper records are complete.
• Correspondence and mailing, as requested.
• Manage credit card requests, petty cash requests and Omny card distribution; collaborate with Fiscal Department for accuracy.
• Perform other related duties to meet administrative needs of the departments.
• Adapt to new systems and technologies as they are introduced.

Skills

Communication skills

Organization skills

Detail-oriented

Computer literacy (Excel/Word/Outlook)

Education

Associate degree

Bachelor's degree preferred

Tools

Excel

Microsoft Word

Outlook

Job description

New Alternatives for Children, Inc. (NAC) is an award-winning not-for-profit agency physically located in Midtown Manhattan that is dedicated to serving children and families with medical complexities, chronic illnesses, and disabilities throughout the five boroughs. To assist in achieving this mission, NAC is currently seeking a Programs Assistant to join its Foster Care and NAC Pathways Departments. The collaboration between Foster Care and NAC Pathways programs seeks to promote the safety, permanency and well-being of children in foster care. The role of "Programs Assistant" will be integral to achieving these goals through a range of general supports to each program and the maintenance of shared practice and data.

We are looking for an individual with a keen eye for detail, advanced computer skills, systems competencies, and a collaborative spirit who can also function in self-directed ways when necessary. Such a candidate can expect to join a group of creative, dedicated, hard-working, and fun-loving professionals.

Title: Programs Assistant

Position Type: Full-time.We currently offer the
option of flexible hours and hybrid work (3 days in-office/2 days remote)

Location: 825 7th Avenue New York

Program: Foster Care and NAC Pathways

Description of Responsibilities

• Support foster care billing systems, ensuring that data is entered into all systems accurately and that reports are regularly monitored.
• Maintain client information including that all education/schooling information is accurate and up to date in multiple systems.
• Work with the Directors of the Foster Care and Fiscal departments to ensure accounts accuracy and optimized billing.
• Maintain case lists for Foster Care and NAC Pathways clients.
• Develop and maintain filing systems for client and foster parent records (active and closed); ensure completed essential documents are printed for paper records, as required.
• Correspondence and mailing, as requested.
• Manage credit card requests, petty cash requests and Omny card distribution for Foster Care and NAC Pathways departments; collaborate with the Fiscal Department to ensure accuracy of documentation.
• Perform other related job duties as assigned in order to meet the administrative needs of the departments.
• Adapt to new systems and technologies as they are introduced and are necessary.

Requirements

• Requires an associate's degree; bachelor's degree preferred.
• Excellent communication and organization skills
• Computer literacy skills including excel, Microsoft word and outlook.
• Candidate must be highly organized, detail-oriented and able to handle simultaneous projects.
• Highly proficient communication skills written and oral are a must and include an effective demeanor and ability to work with a variety of internal and external staff.

Equal Opportunity Statement

New Alternatives for Children, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

New Alternatives for Children, Inc. was founded on the principle of inclusion. We strive to create and maintain a diverse, equitable, and inclusive workplace at all levels. It is not enough to serve; we must strive to dismantle oppressive policies and practices. Please read our full DEIB Statement here.

Impact

Every day, NAC's team of social workers, nurses, doctors, therapists, education specialists, van drivers, and so many more, make a lasting impact on the lives of the children and families we serve. Watch our video below to meet the youth and families whose lives have been changed because of NAC's work.