Programming Coordinator Festival 2027

Eddy; Seattle (WA); Hybrid; USD 42,000 - 62,000; Full time

Job summary

SIFF, a Seattle-based nonprofit, seeks a Festival Programming Assistant to support the Festival Programming Department. You will handle data tasks, coordinate with program managers, and help manage submissions and jury activities for SIFF 2027.

This is a hybrid on-site role requiring presence in Washington state and collaboration with multiple internal teams. You will work with film programming data, schedule pre-show content, arrange jury logistics, and assist with materials coordination for

Qualifications

• 1-2 years of data entry experience.
• Proficient with Google Suite and Microsoft Office.
• Must be 21 years of age or older.
• Demonstrated commitment to racial equity and social justice.
• Prior experience in film festivals is a plus.
• Experience with Filemaker Pro database is a plus.

Responsibilities

• Data entry for SIFF 2027 programmers and scheduling.
• Manage a team of festival pre-screening viewers.
• Handle submissions (FilmFreeway), create discount codes, respond to [e-mail], track films watched.

Skills

Data entry

Written and verbal communication

Organizational skills

Interpersonal skills

Commitment to racial equity and social

Tools

Google Suite

Microsoft Office

Filemaker Pro

Job description

**In accordance with City of Seattle guidelines, this role's hourly rate will increase to $22.14 on January 1st, 2027.Dates of Employment and Hours Worked:This role is expected to receive up to 40 hours per week for the dates November 2, 2026 - May 28, 2027. Work hours and end date may fluctuate based upon total work required.Work Environment:SIFF requires employees reside and complete work duties within Washington State. This is a hybrid work role with a minimum of 2 days in the office located at our admin offices.This position will work onsite at specified theater/s & offices. The noise level in the work environment is usually moderate, and office duties are conducted in an open environment.Mission:SIFF is a Seattle-based 501(c)(3) arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education. Beginning in 1976 with the annual Seattle International Film Festival, then expanding into year-round programming, SIFF envisions a thriving arts ecosystem where film discovery encourages a more empathetic, joyful, and connected world. In its three theaters, SIFF offers screenings and special programs throughout the year. Each role is a reflection of SIFF’s mission and commitment to the community to share vibrant films and help audiences engage in the enjoyment of film.Job Summary:The Festival Programming Assistant is responsible for assisting with the day-to-day administrative needs of the Festival Programming Department while communicating with all appropriate parties, both internally and externally to the organization, to ensure seamless planning and reporting for the annual Seattle International Film Festival.Programming Data Entry (Nov - Apr)Work with the Festival Program Manager to ensure that SIFF 2027 programmers have all necessary information and supportManage team of Festival pre-screening viewersManage submissions, including FilmFreeway access, creating discount codes, answering questions sent to [e-mail], and tracking numbers and films watchedInput data into film database about other festival programmingParticipate in all programming meetingsFestival Programming Coordination (Dec - May)Prepare programming board and materials for SIFF 2027 schedulingEnter pre-show, trailer, and introduction information into databaseSchedule introductions for film screenings, adjusting or filling in as neededMaterials Coordination (Mar - Apr)Assist in gathering and organizing materials from filmmakers for use by Marketing, Publications, and PRJury Assistance (May)Organize SIFF 2027 Jury members (15-20 people), including initial travel arrangements, and work with Guest Relations to make sure all information is correct and availablePrepare daily schedule for SIFF Jury Members while they are at the festivalEnsure all jury members have links to view the films in competitionPrepare awards for shipping and complete award paperworkOther duties as assignedRequired Skills/Abilities:Onsite availability beginning 11/2/26 and ending no later than 5/28/271-2 years experience with data entryProficient using Google Suite and Microsoft OfficePrior experience in some aspects of Film FestivalsMust be 21 years of age or olderDemonstrated commitment to racial equity and social justiceDesired Skills/Abilities:Have superior interpersonal skillsHave exceptional customer service skillsBe organized and detail orientedHave strong written and verbal communication skillsHave the ability to prioritize, multi-task, and problem solveHave the ability to remain calm under stress with the ability to stay focused on a taskCommunity arts, festival and/or non-profit experience is a plusExperience with Filemaker Pro database is a plusBenefits and ExpectationsThis is a full-time FLSA overtime non-exempt positionWA State Sick leaveAccess to discounts and passes to some SIFF programming and events hosted by neighboring Arts organizationsThis role is not eligible for benefits coverage.Physical Requirements:Prolonged periods of sitting at a desk and working on a computerMust be able to lift up to 50 pounds at timesDisclosures:AAP/EEO Statement: SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, HSA, FSA, sick leave, and paid holidays.E04JI8001sq9409drif