Programming Coordinator Festival 2027

SIFF; Seattle (WA); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

WA State Sick leave

Discounts and passes to SIFF programs

Not eligible for benefits

Job summary

SIFF is seeking a Festival Programming Assistant to support the Festival Programming Department's day-to-day administration for the Seattle International Film Festival. The role involves coordinating submissions, managing a team of pre-screeners, and ensuring smooth planning and reporting throughout the festival cycle.

Hours include onsite work in Washington with a hybrid model and up to 40 hours per week Nov 2, 2026 through May 28, 2027, with salary adjustments per City guidelines.

Qualifications

• 1–2 years experience with data entry.
• Proficient using Google Suite and Microsoft Office.
• Prior experience in some aspects of Film Festivals.
• Must be 21 years of age or older.
• Demonstrated commitment to racial equity and social justice.

Responsibilities

• Work with the Festival Program Manager to ensure SIFF 2027 programmers have information and support.
• Manage team of Festival pre-screening viewers.
• Manage submissions via FilmFreeway, create discount codes, answer [e-mail] queries, track numbers and films watched.
• Input data into the film database about other festival programming.
• Participate in all programming meetings.
• Prepare programming board and materials for SIFF 2027 scheduling.
• Enter pre-show, trailer, and introduction information into database.
• Schedule introductions for film screenings and adjust as needed.
• Assist in gathering and organizing materials from filmmakers for Marketing, Publications, and PR.
• Organize SIFF 2027 Jury members (15-20), arrange travel, coordinate with Guest Relations.
• Prepare daily schedule for SIFF Jury Members.
• Ensure all jury members have links to view films in competition.
• Prepare awards for shipping and complete award paperwork.
• Other duties as assigned.

Skills

Data entry

Tools

Google Suite

Microsoft Office

Job description

• In accordance with City of Seattle guidelines, this role's hourly rate will increase to $22.14 on January 1st, 2027.

• In accordance with City of Seattle guidelines, this role's hourly rate will increase to $22.14 on January 1st, 2027.

Dates Of Employment And Hours Worked

This role is expected to receive up to 40 hours per week for the dates November 2, 2026 - May 28, 2027. Work hours and end date may fluctuate based upon total work required.

Work Environment

SIFF requires employees reside and complete work duties within Washington State. This is a hybrid work role with a minimum of 2 days in the office located at our admin offices.

This position will work onsite at specified theater/s & offices. The noise level in the work environment is usually moderate, and office duties are conducted in an open environment.

Mission

SIFF is a Seattle-based 501(c)(3) arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education. Beginning in 1976 with the annual Seattle International Film Festival, then expanding into year-round programming, SIFF envisions a thriving arts ecosystem where film discovery encourages a more empathetic, joyful, and connected world. In its three theaters, SIFF offers screenings and special programs throughout the year. Each role is a reflection of SIFF’s mission and commitment to the community to share vibrant films and help audiences engage in the enjoyment of film.

Job Summary

The Festival Programming Assistant is responsible for assisting with the day-to-day administrative needs of the Festival Programming Department while communicating with all appropriate parties, both internally and externally to the organization, to ensure seamless planning and reporting for the annual Seattle International Film Festival.

Programming Data Entry (Nov - Apr)

• Work with the Festival Program Manager to ensure that SIFF 2027 programmers have all necessary information and support
• Manage team of Festival pre-screening viewers
• Manage submissions, including FilmFreeway access, creating discount codes, answering questions sent to [e-mail], and tracking numbers and films watched
• Input data into film database about other festival programming
• Participate in all programming meetings

Festival Programming Coordination (Dec - May)

• Prepare programming board and materials for SIFF 2027 scheduling
• Enter pre-show, trailer, and introduction information into database
• Schedule introductions for film screenings, adjusting or filling in as needed

Materials Coordination (Mar - Apr)

• Assist in gathering and organizing materials from filmmakers for use by Marketing, Publications, and PR

Jury Assistance (May)

• Organize SIFF 2027 Jury members (15-20 people), including initial travel arrangements, and work with Guest Relations to make sure all information is correct and available
• Prepare daily schedule for SIFF Jury Members while they are at the festival
• Ensure all jury members have links to view the films in competition
• Prepare awards for shipping and complete award paperwork

Other duties as assigned

Required Skills/Abilities

• Onsite availability beginning 11/2/26 and ending no later than 5/28/27
• 1-2 years experience with data entry
• Proficient using Google Suite and Microsoft Office
• Prior experience in some aspects of Film Festivals
• Must be 21 years of age or older
• Demonstrated commitment to racial equity and social justice

Desired Skills/Abilities

• Have superior interpersonal skills
• Have exceptional customer service skills
• Be organized and detail oriented
• Have strong written and verbal communication skillsHave the ability to prioritize, multi-task, and problem solve
• Have the ability to remain calm under stress with the ability to stay focused on a task
• Community arts, festival and/or non-profit experience is a plus
• Experience with Filemaker Pro database is a plus

Benefits and Expectations

• This is a full-time FLSA overtime non-exempt position
• WA State Sick leave
• Access to discounts and passes to some SIFF programming and events hosted by neighboring Arts organizations
• This role is not eligible for benefits coverage.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 50 pounds at times

Disclosures

AAP/EEO Statement: SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, HSA, FSA, sick leave, and paid holidays.

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