Programming Assistant

ROME GROUP; St. Louis (MO); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Retirement match

Paid time off

Job summary

The Sheldon is seeking a Programming Assistant to support education and engagement programs, including managing The All-Star Chorus, coordinating volunteer ushers, and assisting with education and gallery activities.

They will work closely with the Programming Team to organize logistics for events, maintain materials, and communicate with students, parents, and staff. The ideal candidate is organized, reliable, and detail-oriented.

Qualifications

• Basic computer literacy including email and Microsoft Office.
• Strong interpersonal skills with the ability to communicate effectively with diverse audiences.
• Fluent in English.
• Team-oriented and self-motivated.
• Clean background check.
• Able to lift up to 30 pounds and climb stairs.
• Willing to attend Monday All-Star Chorus rehearsals.

Responsibilities

• Manage logistics for the All-Star Chorus: supervise dinner and rehearsal and support the rehearsal under the Artistic Director.
• Coordinate volunteer ushers and manage a pool of volunteers as ushers for concerts and other tasks.
• Communicate with students and parents clearly and concisely.
• Set up and tear down rehearsal spaces and secure spaces with the security guard.
• Order weekly meals and manage transportation-related details.
• Develop and maintain volunteer handbook and sign-in sheets.

Skills

Interpersonal skills

Fluent English

Teamwork

Lifting capability

Climb stairs

Attend rehearsals

Microsoft Office

Email proficiency

Tools

Microsoft Office

Job description

Programming Assistant Job Description2026

Position Title:Programming Assistant Reporting to:Laurel Wacyk, Director of Education and Engagement

The Programming Assistant plays an important role at The Sheldon as a part of the Programming Team, whose work is essential to the quality of art and music engagement opportunities for visitors at The Sheldon.The Programming Assistant will have primary responsibilities in education and engagement programs: managing The Sheldon's The All-Star Chorus, coordinating volunteer ushers, and assisting with education, gallery and community programs.

About the Sheldon The Sheldon is a nonprofit organization whichpresentsconcerts by the world's greatest artists in its historic Sheldon Concert Hall, quality visual art exhibits in its adjacent Art Galleries and important education programs that change the lives of thousands of children in the St. Louis community and beyond.The Sheldonhostsover350 events per yearand welcomes over100,000 visitors.

ROLES AND RESPONSIBILITIES

The All-Star Chorus is made up of 30 high school students from across St. Louis. The chorus meets every Monday evening during the school year, and The Sheldon provides dinner and transportation each week. The Programming Assistant manages logistics for the program including supervising dinner and rehearsal and takes the direction of the Artistic Director in supporting the rehearsal.

Related Responsibilities:

• Uniforms Management (coordinating student selection, ordering, scheduling of tailor for measuring and alterations, collection, and facilitate cleaning).
• Order weekly meals and follow up with all deliveries.
• Tracking voicelessonand ensemble attendance.
• Maintaining a sheet music library and inventory.
• Clearand concisecommunication with students + parents.
• Ordering taxis and all communications around transportation.
• Set-up and tear-down all spaces used for private lessons and rehearsal spaces, includinglocking up with the security guard at the end of rehearsal.
• Supervision of students before, during, and after rehearsal.

The Programming Assistant is responsible for the daily logistics of The Sheldon's Volunteer Program, working closely with events and front of house staff to organize a pool of 80 active volunteers as ushers for concerts and assistance with other tasks.

Related Responsibilities

• Manage andmaintainvolunteer opportunities and scheduling involunteersoftwareVolunteerMark.
• Communicate with volunteers bysendingout all pre-showcommunications, andcreateandsendmonthly newsletters.
• Maintain and updatehandbookfor both volunteers and Lead Ushers.
• Supporting volunteer ushers by creatingsign-in sheets, upkeep namebadges,flashlightsand other needs for ushers.
• Work collaborativelywithLeadVolunteer Assistant, as theyassign all LeadUshers,helpwith communicationsregardingcancelations or changes,enteringhours from time sheets intoVolunteerMarkand settingup shadowing opportunities for new ushers.
• Collaborating with events and programming in the recruitment, training, and appreciation of volunteers.

The Programming Assistant is a member of the Programming Team and plays an important role in executing a variety of other projects and events at The Sheldon and in the St. Louis community.The ideal candidate is a detail-oriented, highly-organized, responsible people-person.They are a clear and tactful communicator in written and verbal communications, welcoming and diplomatic.The ideal candidate has leadership skills, and is able to anticipate and prevent problems.No music or art experience is required, but it is a plus.

REQUIREMENTS

• Basic computer literacy, including email, Microsoft Office (Excel, Word) and readiness to learn new software
• Stronginterpersonalskills with the ability to communicate effectively with multiple personality types, sensitivities, and cultural backgrounds.
• Fluent in English
• Team-oriented, but individually motivated
• Clean background check (Position works with children)
• Able to lift and carry up to 30 pounds
• Able climb and navigate stairs
• Able to attend Monday evening rehearsals of the All-Star Chorus during the school year.

TERMS OF EMPLOYMENT

• 40-hour work weekincludesfrequent nights and weekends.
• Competitive benefits package includes health insurance, retirement match and paid time off.
• This position issalaried, withina rangeof $39,500-$42,500, depending on experience.
• The Sheldonis an equal opportunity employer.People of Color, individuals with disabilities, members of the LGBTQIA+ community and veterans are encouraged to apply.