Program Suppport Specialist (Admin Support)

Jamison Professional Services, Inc.; Ann Arbor (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

Jamison Professional Services, Inc. is seeking a Program Support Specialist in Ann Arbor, MI to provide administrative support for the Research Laboratory. Key responsibilities include procurement processing, budget report generation, and general administrative duties.

The ideal candidate should possess strong customer service skills and a thorough understanding of Google Suite and Microsoft Office applications. This full-time position operates Monday to Friday, from 8:00 AM to 5:00 PM.

Qualifications

• Customer service oriented with a professional presentation.
• Strong knowledge of Google Suite and Microsoft Office applications.
• Ability to learn various government automated systems.

Responsibilities

• Assist with automated procurement processing and documentation.
• Organize and file government purchase card receipts.
• Order office supplies and maintain inventory.
• Provide recurring budget reports and answer questions.
• Serve as backup to primary timekeeper and government travel SME.
• Process mail and answer main phone line.
• Support staff with general administrative duties.

Skills

Customer service orientation

Knowledge of Google Suite

Knowledge of Microsoft Office

Ability to learn government systems

Valid state driver’s license

Reading, writing, and speaking English

Education

Associate’s degree or higher

Job description

Program Support Specialist (Admin Support)

Period of performance: 06/01/2026 – 05/31/2027 (option to be extended).

The Program Support Specialist (Admin Support) will be secondarily responsible for assisting in the management of several administrative programs for the Research Laboratory in Ann Arbor, Michigan.

Responsibilities

• Automated Procurement Processing
  • Assist laboratory staff with procurement requests for supplies and equipment, performing market research.
  • Assemble documentation received from staff and place it in the required format.
  • Enter data into the automated procurement system.
  • Receive supplies and prepare closeout reports.
• Government Purchase Card Processing
  • Read and interpret government purchase card regulations.
  • Organize government purchase card receipts, remind staff, and file receipts.
• Office Supply Management
  • Order office supplies for lab personnel.
  • Maintain office supplies and review stock levels.
  • Serve as property contact; enter new items into system and act as liaison.
• Automated Budget Reports
  • Provide BAS reports on a recurring basis and answer budgetary questions.
• Automated Timekeeper Backup
  • Serve as backup to the primary timekeeper, making corrections and assigning project codes.
• Backup Travel Responsibilities
  • Serve as backup to the Government travel subject matter expert (SME).
  • Prepare travel arrangements and authorizations in accordance with regulations.
  • Prepare and route travel vouchers ensuring proper documentation and timelines.
• General Administrative – Customer Service Duties
  • Process mail using agency meter equipment and UPS/FEDEX automated systems, and sign for received mail.
  • Answer the main phone line and direct calls as required.
  • Coordinate and participate in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, including foreign nationals.
  • Greet all other visitors and ensure security requirements are met.
  • Prepare and maintain rosters for new and departing staff, ensuring information is current.
  • Support all staff with general administrative duties and inquiries, such as making copies, records management, and procedures.
  • Perform other miscellaneous administrative duties as required.

Qualifications

• MUST be customer service oriented and maintain a professional presentation at all times.
• Knowledge of Google Suite products (email, drive, calendars, documents) is strongly desired.
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Creative Suite strongly desired.
• Ability to learn various government automated systems and processes; familiarity highly desired but not required.
• Must have a valid state driver’s license.
• Associate’s degree or higher desired but not required.
• Some familiarity with government acquisition regulations, policies, processes, and procedures highly desired but not required.
• Must be able to read, write, and speak English.

Location

Ann Arbor, MI

Schedule

The normal hours of operation are Monday through Friday, 8:00 am – 5:00 pm, exclusive of federal holidays. (Saturday and Sunday are non‑working days.)

Clearance Level Required

Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

Equal Employment Opportunity

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Employees, applicants, and others with whom we do business will not be subjected to unlawful harassment or discrimination. Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business and applies its commitment to equal opportunity throughout the employment relationship, including recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.