Administrative Assistant Level 1

Jamison Professional Services, Inc.; Muskegon (MI); Hybrid; USD 30,000 - 45,000; Full time

Job summary

A service-disabled veteran-owned small business is seeking a qualified Administrative Assistant Level 1 in Muskegon, MI. This role involves a variety of administrative tasks for a research laboratory, including managing travel arrangements, coordinating vehicle operations, and handling correspondence. The ideal candidate should have strong knowledge of Microsoft Office applications and Google Suite, alongside a customer-focused attitude. Teleworking options are available under specific conditions. Join a company that values integrity and professionalism.

Qualifications

• Must be professional and customer service oriented at all times.
• Knowledge of Google Suite and Microsoft Office applications required.
• Adaptive to government automated systems.
• Valid state driver’s license is required.

Responsibilities

• Prepare travel arrangements and authorizations following regulations.
• Schedule vehicle operations for laboratory staff.
• Process mail and manage office supplies.
• Answer phone calls and direct them as necessary.
• Host events and vet visitors for security compliance.

Skills

Customer service orientation

Knowledge of Google Suite

Knowledge of Microsoft Office

Knowledge of Adobe Creative Suite

Adaptive to automated systems

Valid state driver's license

Job description

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Assistant Level 1.

Job Title: Administrative Assistant Level 1 – Muskegon, MI

DESCRIPTION OF SERVICES:

The Administrative Assistant will be responsible for administrative tasks for the research laboratory.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Individual MUST be customer service oriented and present themselves as a professional at all times.
• Knowledge of Google Suite products, to include email, drive, calendars, and documents is strongly desired.
• Knowledge of Microsoft Office applications (MS Word, Excel, and PowerPoint) is required.
• Knowledge of Adobe Creative Suite products is desired.
• Individual must be adaptive to Government automated systems and processes.
• Must have a valid state driver’s license.

TASKS

1. Travel
   A. Prepares travel arrangements and authorizations in accordance with regulations and organizational guidance.
   B. Stays current on the Travel Manager System as well as travel guidance and regulations to implement and notify staff of changes.
   C.Prepares and routes travel vouchers ensuring proper documentation and proper timelines are met.

1. Vehicles
   A. Schedules and coordinatesvehicle operations for laboratory staff.
   B.Maintains tracking information onvehicles to include mileage, usage logs, and training requirements for staff operations.
   C.Coordinates and executes scheduled maintenance and recalls if applicable of fleet vehicles.
   D.Works with the area Fleet Service Representative for the maintenance, upkeep and replacement of fleet vehicles.
   E.Utilizes the automated Drive Thru database.

1. General Administrative Duties
   1. Processes mail utilizing agency meter mailing equipment and UPS/FEDEX automated systems, as well as signing for received mail.
   2. Answers the main phone line and directs calls as required.
   3. Coordinates and participates in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, to include foreign national visitors.
   4. Greets all other visitors to the facility and ensures security requirements are met.
   5. Prepares and maintains rosters of various types in regards to new and departing staff, ensuring rosters and information is up to date.
   6. Maintains office supplies for lab staff, coordinating restocking and reordering with the government representative.

STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Contractor is expected to follow the standards for ethics rules, safety, and environmental compliance and IT security.

HOURS OF OPERATION

Operating Hours: 8:00am – 5:00pm.,Monday - Friday/Not to exceed 40 hours per week.

Teleworking will be permitted whenever the Muskegon facility is closed or there is a delayed start (e.g. hazardous weather conditions, government shutdown).

PRIMARY PLACE OF PERFORMANCE:

1431 Beach St.Muskegon, MI 49941

Clearance Level Required:

Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Equal Opportunity

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/