Program Support Specialist II SSVF (48317)

Paycom; Medford (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

ACCESS in Medford, OR is seeking a Veteran Services Program Support Specialist II to provide administrative support to program staff, perform data entry, file review, and eligibility assessments. Reporting to the Veteran Services Program Supervisor, you will handle filing, document preparation, and coordination with other departments to connect participants with federal and state assistance.

Candidates should have at least one year in a client-focused role, strong communication, confidentiality,

Qualifications

• Minimum of 1 year experience in a client-focused field.
• Ability to multitask across multiple areas with high attention to detail.
• Strong interpersonal, written, and oral communication skills.
• Ability to maintain confidentiality across participants and departments.
• Able to work independently and collaboratively.
• Excellent record keeping and organizational skills; at least six months in administrative duties.
• Strong computer skills including Microsoft Office and web-based applications.
• Valid Oregon driver's license.
• Bilingual in English and Spanish preferred.

Responsibilities

• Enter accurate information into multiple databases promptly.
• Provide administrative support to the Veteran Services Program Supervisor, Program Manager, and Director.
• Assemble and maintain files and prepare documents for staff.
• Review documents for data entry errors and communicate fixes.
• Back up Intake Specialist to determine participant eligibility for federal and state programs.
• Coordinate with other departments and agencies to refer programs/services in the community.
• Answer and return Vet Line calls promptly.
• Complete other duties and special projects as assigned.

Job description

Job Details: Job Location: Main Aviation - Medford, OR 97504, Position Type: Full Time, Position Summary

This position is responsible for providing support to all program staff within the Veteran Services program. This position will report directly to Veteran Services Program Supervisor. The Veteran Services Program Support Specialist II will perform a variety of general office tasks including, data entry, file review, file maintenance, program eligibility, return phone calls, in addition to other office duties.

Position Duties & Responsibilities

• Input accurate information in a timely manner into multiple databases as necessary.
• Provides administrative support to the Veteran Services Program Supervisor, Program Manager, and Department Director.
• Assemble and maintain files, reference materials and create documents for staff as instructed by Veteran Services Program Supervisor, Program Manager, and Department Director.
• Perform documentation review for data entry errors. Communicate with program staff regarding errors.
• Provide backup to Intake Specialist – including but not limited to interviewing, screen, and work with Program Supervisor/Manager to determine participant eligibility for Federal and State Assistance programs.
• Coordinate with other Departments and/or Agencies to provide referrals for programs/services in the community to ensure maximum service to participants.
• Answer and return phone calls from the Vet Line in a timely manner responding appropriately.
• Complete other duties and special projects as assigned by the Veteran Services Program Leadership.

Qualifications: Position Requirements

• Belief in ACCESS’ mission to provide food, warmth, and shelter.
• A minimum 1-year experience in a client focused field.
• Must be able to multitask in a variety of areas and maintain sustained concentration with attention to detail.
• Must have good interpersonal, written communication, and oral communication skills.
• Demonstrated ability to work effectively with customers and co-workers, sustain participant and interdepartmental confidentiality.
• Able to work both independently and collaboratively.
• Demonstrative excellent record keeping and organizational skills with a minimum of six months experience with administrative duties.
• Excellent computer skills including proficiency in software programs including but not limited to Microsoft Office products and web-based applications.
• Valid Oregon driver’s license with record that is acceptable under ACCESS’ insurance policies.
• Bilingual in English and Spanish is preferred