Program Support Specialist

Constellation Inc; Washington (District of Columbia); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Life & Disability Insurance

Flexible Spending Account

Paid time off

Professional development

Employee assistance program

Work-life balance

Job summary

Constellation is seeking a Program Support Specialist to join our Homeland Security team in Washington, DC. This full-time, onsite role supports daily administrative tasks, scheduling, logistics, and program coordination within a federal office environment.

The ideal candidate will have 3+ years of admin support, a Bachelor’s degree in Business or related field, and strong proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, Power BI). U.S.

Qualifications

• 3+ years of experience in a business/administrative support role
• Bachelor’s degree in Business, HR, or related field
• Proficiency in Microsoft Office Suite including SharePoint, Word, Excel, Outlook, PowerPoint, Power BI

Responsibilities

• Support day-to-day administrative tasks, scheduling, logistics, and program coordination.
• Lead managing program schedules and coordinate meetings using Microsoft Outlook and Teams.
• Assist with movement of government assets including equipment, supplies, and materials.
• Draft and edit correspondence, briefs, and reports with discretion and tact.
• Monitor supply levels and assist with ordering and restocking as needed.
• Provide calendar and meeting support including agenda preparation and note taking.

Skills

Administrative support

Scheduling

Data entry

Communication

Education

Bachelor's degree in Business or related field

Tools

SharePoint

Word

Excel

Outlook

PowerPoint

Power BI

Job description

Pay: $95,000.00 - $115,000.00 per year

Position Title: Program Support Specialist

Constellation is seeking a Program Support Specialist to join our Homeland Security team in Washington, DC. This is a full-time, onsite position supporting day-to-day administrative, scheduling, logistics, and program coordination activities within a federal office environment. This position is responsible for providing administrative and operational support within the office, with a focus on filing, data entry, scheduling, and correspondence. This role also leads the managing program schedules and coordinate meetings using Microsoft Outlook and Teams, promptly resolving scheduling conflicts.

Key Responsibilities:

• Assist with logistics and coordination of internal training, workshops, tasker responses.
• Regularly review SharePoint site to identify and implement necessary updates.
• Draft and edit correspondence, briefs, and reports with discretion and tactful judgment.
• Coordinate and assist with the movement of government assets, including office equipment, supplies, and materials.
• Communicate with staff and departments to fulfill logistical and administrative needs.
• Monitor supply levels and assist with ordering and restocking supplies as needed.
• Provide calendar and meeting support, including scheduling, agenda preparation, and note taking for staff meetings and office projects.
• Provide support for maintaining the organizational source requests utilizing a centralized tracker to meet operational needs.
• Monitor and respond to routine inquiries via the shared email box or phone, escalating when necessary to the senior leadership.

The ideal candidate must have the following experience, background, and credentials:

• A minimum of three (3) years of experience in a business/administrative support role.
• Ability to follow safety procedures and handle equipment responsibly.
• Bachelor’s degree in Business, Human Resource Management, or a related field.
• Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
• Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.

Job Type: Full-time
Work Location:Onsite

Benefits

• 401(k)
• 401(k) contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Life & Disability Insurance
• Flexible Spending Account
• Paid time off
• Professional development
• Employee assistance program
• Work-life balance