Program Support & Coordination Specialist

Oklahoma County Diversion Hub; Oklahoma City (OK); On-site; USD 48,000 - 52,000; Full time

Job summary

Oklahoma County Diversion Hub is seeking an administrative professional to support program staff and leadership in a fast-paced nonprofit setting in Oklahoma City. The role involves coordinating calendars, meetings, and events across multiple programs while maintaining thorough records and documentation.

The ideal candidate will have a Bachelor's degree preference and 2–5 years of administrative or nonprofit operations experience, with strong written and verbal communication skills and a

Qualifications

• Bachelor's degree preferred; 2–5 years in administrative support, nonprofit operations, or related field.
• Experience supporting multiple staff members, departments, or projects simultaneously preferred.

Responsibilities

• Provide administrative support to program staff and leadership team members.
• Coordinate calendars, meetings, appointments, trainings, and events across multiple programs and departments.
• Prepare meeting agendas, take detailed meeting notes, document action items, and distribute follow-up communications.
• Track assignments, deadlines, deliverables, and ongoing projects to support accountability and timely completion of tasks.
• Maintain organized records, files, reports, and documentation in accordance with agency policies and procedures.
• Support data entry, quality assurance, and record maintenance within Salesforce and other organizational systems.
• Coordinate communication between program staff, leadership, community partners, and external stakeholders.

Skills

Organizational skills

Communication skills

Multitasking

Documentation

Problem solving

Confidentiality

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Salesforce

SharePoint

Google Drive

Adobe

Microsoft Teams

Zoom

Job description

Oklahoma County Diversion Hub is seeking an administrative professional to support program staff and leadership in a fast-paced nonprofit setting in Oklahoma City. The role involves coordinating calendars, meetings, and events across multiple programs while maintaining thorough records and documentation.

The ideal candidate will have a Bachelor's degree preference and 2–5 years of administrative or nonprofit operations experience, with strong written and verbal communication skills and a