Program Support Assistant

Veterans Health Administration; Providence (RI); On-site; USD 52,000 - 73,000; Full time

Job summary

The Veterans Health Administration's Providence Healthcare System in Providence, Rhode Island seeks a Program Support Assistant to join the Facilities Management Services.

This permanent, full-time position supports project data entry, status tracking, and reporting requirements; duties emphasize accuracy under deadlines and coordination with management.

Applicants must meet the Time-In-Grade and specialized experience requirements outlined in the announcement.

Qualifications

• One year of specialized experience equivalent to GS-06 in the normal line of progression.
• Experience coordinating with management and preparing data for electronic submission and reports.
• Ability to interpret and apply policies and guidelines related to VA project management processes.

Responsibilities

• Assist in data entry for project applications and status tracking.
• Coordinate with management to prepare data for electronic submission and reports.
• Support updates, monitors, and input of monthly progress reports on projects.

Skills

Specialized experience

Data entry

Project tracking

Job description

This Program Support Assistant position is within the Facilities Management Services at the VA Providence Healthcare System located in Providence, Rhode Island. It is permanent and full-time at 40 hours per week.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Trains department staff to assist in data entry for timely and accurate submission of project applications and updating the project status and tracking reports; Coordinates with management and prepares data for electronic submission all documents required for consideration and award of projects.; Reports and discerns problems and related conditions to alleviate unique and recurring problems which require user/programmer interaction; Coordinates with management and supports updates, monitors, and electronically inputs monthly progress reports on all projects as directed; Advises management on computer hardware requirements and software updates and changes; Trains other staff when department software is utilized, i.e., Electronic Work Orders, Microsoft Office, Microsoft TEAMS, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Physical Demands: Technical and mental demands are high. The duties performed are of a precise nature and require long periods of concentration. Incumbent performs under stressful conditions caused by deadlines, constant change of demands and needs, and interruptions. Some walking and bending are necessary in the performance of the incumbents' duties.