Program Support Assistant

Turning Point Community Programs; North Highlands (CA); On-site; USD 60,174,000 - 65,042,000; Full time

Job summary

Turning Point Community Programs is seeking an administrative staff member to support the Office Manager and Program Director in day-to-day operations.

The role includes coordinating appointments, overseeing census records, and providing receptionist duties. A high school diploma or GED and one year of experience are required, along with a valid California driver’s license and reliable transportation.

Qualifications

• High school diploma or GED required and 1 year of related experience.
• Experience performing a variety of clerical duties is preferred.
• Must have reliable transportation and valid California driver’s license.

Responsibilities

• Maintain census records and office paperwork.
• Provide receptionist duties and answer calls.
• Schedule appointments and maintain appointment books.
• Assist Program Director and staff with administrative tasks.
• Ensure office supplies and forms are stocked.

Skills

Reception duties

Data entry

Scheduling

Education

High school diploma or GED

Tools

Word processing

Office equipment

Job description

GENERAL PURPOSE

Responsible for a wide variety of clerical duties and provides support to the Office manager/Program Director in the management of the office.

DISTINGUISHING CHARACTERISTICS

This is an at-will administrative position within a program. This position is responsible for the coordination of appointments and interviews as well as supporting the administrative needs of the program.

Essential Duties And Responsibilities – (illustrative Only)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Maintains census records and paperwork as required.
• Performs word processing tasks.
• Provides data entry services to program.
• Maintains orderly files and assures that an adequate supply of office supplies and forms are on hand.
• Maintains appointment books and bills for doctors’ services.
• Provides receptionist duties, including receiving and answering all telephone calls and taking accurate messages.
• Schedules appointments.
• Maintains awareness of staff locations and destinations.
• Maintains and assists staff in using office equipment.
• Assists members in accessing services.
• Collects and distributes agency mail.
• Provides support to Program Director and Team Leaders as assigned.
• Adheres to and upholds the policies and procedures of Turning Point Community Programs.
• Attends all staff meetings unless approval for non-attendance is secured by the Office Manager or Program Director.
• Is personally responsible and held accountable for work hours and time management as coordinated with management team.

Minimum Qualifications And Certifications & Licenses

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited high school or GED program and one (1) year of experience performing a wide variety of the duties identified above.

Note: Work experience, on a year-by-year, may be used to qualify in lieu of the education requirements.

Licenses; Certificates; Special Requirements:

• California driver’s license & current vehicle insurance/registration
• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.

Schedule:

Monday - Friday, 8:00 AM - 4:30 PM

Compensation:

$21 - 22.73

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670