Program Support Administrative Specialist (5509)

Three Saints Bay, LLC; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Job summary

Three Saints Bay, LLC seeks a Program Support Administrative Specialist in Washington, DC to provide high-level administrative support to executives and staff, manage calendars, and prepare official documents.

The role operates within a federal contractor setting, offering a collaborative, team-oriented environment and comprehensive benefits. A 2+ year admin background and strong MS Office skills are required.

Qualifications

• Associate’s degree or equivalent experience.
• 2+ years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong communication and organizational skills.

Responsibilities

• Provide high-level administrative support to executives and staff.
• Coordinate calendars, meetings, and logistics for briefings.
• Create, edit, and format documents, presentations, and reports.
• Draft emails, manage correspondence, and liaise with stakeholders.
• Prepare meeting agendas, minutes, and distribute action items.
• Maintain filing systems and support office operations.
• Assist with onboarding and other project support tasks.
• Help track routing, approvals, and IT/service requests.

Skills

Communication skills

Organizational skills

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Program Support Administrative Specialist (5509)

Location Washington, DC

Job Code 5509

# of Openings 1

OLH Technical Services, LLC , a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Program Support Administrative Specialist in Washington, DC.

Position Responsibilities:

• Provide high-level administrative and clerical support to executives, senior management and employees.
• Coordinate complex calendars, scheduling meetings and arranging logistics for briefings and working sessions.
• Create, edit, and format documents, official correspondence, presentations, reports, memorandums and spreadsheets.
• Handle incoming and outgoing correspondence, drafting emails and letters, and serving as a liaison between the senior official and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and distribute summaries and action items.
• Maintain and organize filing systems, both digital and physical, and ensure smooth operation of the executive and/or senior management office.
• Support executives, senior management and employees with various projects, which may include research, data compilation, and tracking progress.
• Track and monitor document routing, signature, and clearance processes.
• Serve as point of contact for office supply requests, IT support coordination, and other service needs.
• Support personnel onboarding and out-processing tasks (e.g., welcome packages, workspace preparation).
• Handle sensitive information with discretion and maintain confidentiality.

Position Requirements:

• Associate’s degree or equivalent experience
• 2+ years of administrative support experience
• Proficiency in Microsoft Office Suite
• Strong communication and organizational skills

Position is located in Washington, DC.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.