Program Specialist

Resource Innovations, Inc.; Santa Fe Springs (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

paid vacation

paid sick time

paid holidays

401(k) retirement plan with employer

medical

dental and vision

parential leave

employee assistance program

commuter benefits

additional supplemental offerings

Job summary

Resource Innovations, Inc. is seeking a Program Specialist (Coordinator) to manage complex project support tasks, including data entry, reporting, and QA/QC duties.

The role emphasizes precise administration, client communication, and onsite project coordination in a fast-paced environment. Ideal candidates have at least two years of college coursework and two years of admin support, with three years in a professional office.

Qualifications

• Location-based requirement in Santa Fe Springs, CA
• Onsite Monday–Friday, 8–5 PST
• Minimum two years of college coursework or equivalent
• Minimum of three years in a professional office environment
• Two years of administrative support experience

Responsibilities

• Track project deliverables to ensure on-time completion of tasks
• Coordinate day-to-day activity and administration of projects
• Provide customer service and reporting support to projects
• Facilitates on-site conference call meetings with clients as necessary
• Develop template of charts and information graphs for reports and training materials
• Maintain project database
• Draft and submit invoices and manage project expenses as required

Skills

Communication skills

Project coordination

Data entry

Administrative support

Education

Two years of college coursework or equivalent

Tools

PowerPoint

Job description

Job Description The Program Specialist (Coordinator) performs complex program support duties that may encompass database and user management, data entry, record keeping, data research and compliance analysis. Work in this position requires a high degree of accuracy, attention to detail, organizational skills, multi-task orientation, excellent communication skills with client and subcontractors, time management and leadership skills.

Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, were constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, were leading the charge to power change.

Duties and Responsibilities

• Track project deliverables to ensure on-time completion of tasks
• Coordinate day-to-day activity and administration of projects
• Provide customer service and reporting support to projects
• Facilitates on-site conference call meetings with clients as necessary
• Research information and documentation for response to management and/or client requests
• Develop template of charts and information graphs for reports, training materials, and other documents as assigned
• Coordinate all project activities associated with assigned projects
• Develop contract status sheets for projects and update on a monthly basis
• Perform data entry and update and manage program information utilizing database
• Perform administrative QA/QC duties per program requirements
• Develop project plan that considers timeline, resources, and budget
• Editing and production of PowerPoint presentations, training materials, and other technical documents as assigned
• Maintain project database
• Track, compile, and process all necessary paperwork and prepare monthly invoicing of assigned projects per project requirements
• Review and assign appropriate billing codes to invoices
• Track project expenses and produce expense reports
• Draft and submit invoices directly to client
• Respond to client requests for information and answer administrative questions
• Coordinate mailing and shipping of materials and overnight packages for assigned projects
• Asset management of project equipment and maintenance
• All other duties assigned

Requirements

• Location: Must be based in Santa Fe Springs, CA.
• Onsite Availability: Must be willing and able to work onsite Monday-Friday, 8-5pm PST as required.
• Education: Minimum of two years of college coursework or equivalent education and experience.
• Driver’s License & Insurance: Must possess a valid California driver’s license, maintain an acceptable driving record, and carry the minimum required automobile insurance.
• Professional Experience: Minimum of three years of experience working in a professional office environment.
• Administrative Support: Minimum of two years of experience providing administrative support.
• Project Coordination: Minimum of two years of experience coordinating projects, including tracking tasks, managing schedules, and supporting project deliverables.

About Resource Innovations

Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we’re constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we’re leading the charge to power change.

Resource Innovations is an Equal Opportunity Employer, committed to ensuring equal employment opportunities for all job applicants and employees without regard to race, color, religion, national origin, gender, age, disability, marital status, genetics, protected veteran status, sexual orientation, or any other protected status. In addition to federal law requirements, Resource Innovations complies with applicable state and local laws governing non-discrimination in employment in every location in which the company does work.

Compensation & Benefits

Resource Innovations offers competitive salaries based on a candidate's skills, experience and qualifications for the position. The compensation range for the base salary for this position is:$44,800.00-$52,000.00 In addition to base pay, employees may be eligible for a discretionary annual bonus. The stated salary represents the expected compensation for this position. Final compensation will be determined based on factors such as the candidate's experience, education and location. At Resource Innovations, we believe supporting our people is essential to delivering impact. We offer a comprehensive benefits package designed to promote health, financial security, and work-life balance.

• paid vacation
• paid sick time
• paid holidays
• a 401(k) retirement plan with employer match
• medical
• dental and vision coverage
• parental leave
• an employee assistance program
• commuter benefits
• additional supplemental offerings

Employment with Resource Innovations is contingent upon the successful completion of a comprehensive background check and reference check. If applicable to the position, a pre-employment drug screen may also be required.

The above job description and job requirements are not intended to be all inclusive. Resource Innovations retains the right to make changes or adjustments to job descriptions and/or job requirements at any time without notice.